Doc Formatter

Automates generation of standardized Chinese official documents per GB/T 9704, offering 18 template types with formal wording and precise layout.

📄 Official Document Formatter Skill

doc-formatter is an automated Chinese official document generation tool with built-in national standard (GB/T 9704) and enterprise-general formatting specifications. Simply input your key content points, and it automatically produces a properly formatted, professionally worded, structurally complete standard document — no manual layout adjustment or wording polishing needed.

Quick Start

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User types /doc-formatter
  │
  ├─ new <template-type>      → Interactive: fill in key info, get a complete document
  ├─ list-templates           → List all supported document templates
  ├─ preview <template-type>  → Preview a template's structure and required fields
  ├─ export <file-path>       → Export the generated document as a Markdown file
  └─ (no args)                → Interactive guided template selection

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Supported Document Templates

General Administrative Documents

#	Template	Command ID	Use Case
1	📋 Notice	notice	Policy release, meeting arrangements, holiday notices
2	📨 Request for Approval	request	Requesting approval, resource allocation, plan submission
3	📄 Report	report	Work reports, special reports, annual reports
4	✉️ Official Letter	letter	External correspondence, reply letters, invitations
5	📝 Meeting Minutes	minutes	Meeting records and resolution documentation
6	📑 Work Summary	summary	Periodic/annual/ project-specific summaries
7	📊 Work Briefing	briefing	Weekly/monthly/quarterly briefings, topic reports
8	🎯 Work Plan	plan	Annual/quarterly/monthly plans, project plans
9	📢 Proposal / Initiative	proposal	Campaign initiatives, action calls, open letters
10	📌 Explanation Statement	explanation	Issue clarification, incident explanation
11	📇 Application Materials	application	Project applications, qualification filings, funding requests
12	🎤 Debriefing Report	debrief	Individual/department annual debriefing
13	🧩 Special Plan / Scheme	scheme	Implementation plans, construction plans, remediation plans
14	✅ Approval / Endorsement	approval	Official approval, endorsement reply
15	📋 Meeting Notice	meeting-notice	Meeting convening notice, agenda arrangement
16	🔄 Reply Letter	reply	Response to incoming correspondence
17	🏆 Commendation Notice	commendation	Commending advanced individuals/teams
18	📰 Bulletin	bulletin	Work bulletins, information briefs, situation reports

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Core Capabilities

1. Built-in National Standard (GB/T 9704) Formatting

Element	Standard	Description
Title	No.2 FangZheng XiaoBiaoSong / HeiTi, centered	Primary heading
Level-1 Heading	No.3 HeiTi, left-aligned	一、二、三、…
Level-2 Heading	No.3 KaiTi, 2-char indent	（一）（二）（三）…
Level-3 Heading	No.3 FangSong, 2-char indent	1. 2. 3. …
Body	No.3 FangSong_GB2312, 2-char indent	Fixed line spacing 28pt
Signature	No.3 FangSong, right-aligned	Department name + date
Margins	Top 3.7cm, Bottom 3.5cm, Left 2.8cm, Right 2.6cm	A4 paper
Page Numbers	Bottom center, - 1 - format	Starting from body
Attachments	No.3 FangSong, blank line below body	"附件：1. ×××"
CC List	No.4 FangSong	Bottom of signature page

2. Lightweight Input, Intelligent Generation

Users only need to provide core information elements — the system automatically organizes them into a complete document:

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Input Example:
  /doc-formatter new notice
  Title: About 2026 Dragon Boat Festival Holiday Arrangement Notice
  Audience: All company employees
  Key Content: June 12-14 off, June 15 back to work
  Department: General Administration Department
  Date: June 5, 2026

Output:
  Automatically generates a complete notice with formatted title,
  salutation, body (purpose + specific arrangements + requirements + signature)

3. Built-in Standard Phrase Library

• Formal document vocabulary: 兹有, 鉴于, 经研究, 现就, 特此, 妥否, 请批示, 特此函达, 此复
• Common sentence patterns: Opening phrases, transitional connectors, closing statements, request language, approval language
• Auto-avoidance: Colloquial expressions, internet slang, informal abbreviations, emotional language
• Style adaptation: Internal reporting / external submission / higher-authority filing — automatically matches tone and formality level

4. Flexible Customization

• Template tweaks: Add, modify, or remove content sections in any template
• Style presets: "Formal", "Concise", and "Detailed" output styles
• Paragraph restructuring: Freely reorder content paragraphs
• Personalized signature: Custom signatory name, department, and date format

5. One-Click Multi-Format Export

• Markdown format (default, instant preview)
• Copy-paste ready for Word/WPS
• Inline formatting annotations to guide final layout

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Usage

Interactive Document Generation

bash

# 1. Choose a template
/doc-formatter new notice

# 2. System will guide you through these fields (one at a time)
#    - Document title
#    - Recipient / primary audience
#    - Purpose / background
#    - Key content points
#    - Requirements / related matters
#    - Signing department
#    - Date

# 3. System outputs complete document + layout notes

One-Step Generation (when all info is ready)

bash

/doc-formatter new request --title="关于审批2026年信息化建设项目的请示" --recipient="公司领导" --author="信息技术部"
/doc-formatter new summary --title="2026年上半年工作总结" --author="市场部"
/doc-formatter new minutes --title="关于AI大模型平台建设推进会的会议纪要"

View Templates

bash

# List all templates
/doc-formatter list-templates

# Preview a specific template structure
/doc-formatter preview notice
/doc-formatter preview report

Export

bash

# Export as Markdown file (saves to desktop by default)
/doc-formatter export ./2026年工作汇报.md

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Execution Flow

Mode 1: new — Generate Document

text

1. User specifies template type (e.g. notice / report / request)
2. Load corresponding template config (structure + format spec + phrase library)
3. Interactively guide user to fill in key info
   - Auto-complete: format hints, examples, optional fields
   - Validate required field completeness
4. Apply built-in formatting engine per GB/T 9704 standard
   - Set heading levels with font/size markers
   - Body auto-format: FangSong font + 2-char indent
   - Signature right-aligned + standardized date
5. Apply standard formal language for transitions
   - Opening: matches template type ("根据……" "为……" "鉴于……")
   - Closing: matches document type ("特此通知" "妥否，请批示" "此复")
   - Transition sentences: natural flow between paragraphs
6. Output complete document (Markdown, with formatting notes)
7. Optionally modify, adjust, or polish upon user request

Mode 2: list-templates — View Template List

text

1. Scan all registered templates
2. Group by category (Admin / Reports / Applications / Correspondence)
3. Brief description of each template's use case

Mode 3: preview — Preview Template Structure

text

1. Locate specified template config
2. Display:
   - Document type characteristics and usage conventions
   - Standard framework (required + optional sections)
   - Field descriptions
   - Phrase examples

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Output Example

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┌─────────────────────────────────────────────────────────────────┐
│                         📄 Notice                                │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│            关于2026年端午节放假安排的通知                        │
│                                                                 │
│公司各部门：                                                      │
│                                                                 │
│  根据《国务院办公厅关于2026年部分节假日安排的通知》，结合我       │
│公司实际情况，现将2026年端午节放假安排通知如下：                  │
│                                                                 │
│  一、放假时间                                                   │
│  2026年6月12日（星期五）至6月14日（星期日）放假，共3天。         │
│  6月15日（星期一）正常上班。                                    │
│                                                                 │
│  二、有关要求                                                   │
│  （一）各部门在放假前做好安全检查工作，关闭电源、门窗，            │
│确保办公场所安全。                                               │
│  （二）值班人员严格遵守值班制度，保持通讯畅通，如遇突发            │
│情况及时上报。                                                   │
│  （三）全体员工注意节日期间出行安全。                            │
│                                                                 │
│  特此通知。                                                     │
│                                                                 │
│                                        综合管理部               │
│                                        2026年6月5日              │
│                                                                 │
├─────────────────────────────────────────────────────────────────┤
│ 📋 Layout: Title No.2 HeiTi centered | Body No.3 FangSong       │
│    2-char indent | Line spacing 28pt | Signature right-aligned   │
└─────────────────────────────────────────────────────────────────┘

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Notes

• Generated documents are drafts — please review manually before official stamping
• Formatting is based on Markdown; fine-tune after copying to Word/WPS if needed
• Classified documents are not suitable for this tool — use your organization's secure channels
• Templates can be customized; see the references/template-library.md file
• To add new template types, configure them in references/template-library.md
• Output style flags: --style=concise (brief), --style=detail (detailed), --style=formal (full formal)