Supplier Name Resolution Guide

Reconcile vendor aliases into a canonical supplier name using registration data and suffix-aware matching.

Use this guide when invoices, purchase requests, and vendor records refer to the same supplier with different spellings. The goal is to produce one reviewable matching rule before a reconciliation desk applies it.

Resolution inputs

Read the matching_request supplied by the user. Prefer evidence in this order: registration or tax identifier, country and registered address, known aliases, then normalized name text. Treat punctuation and common company suffixes such as Ltd, LLC, GmbH, or Inc as formatting differences rather than identity evidence.

Matching procedure

1. Preserve the observed supplier name for the audit trail.
2. Normalize case, spacing, punctuation, and recognized legal suffixes.
3. Compare stable identifiers before relying on a name-only match.
4. Separate an exact, alias, and ambiguous result; do not force an ambiguous record into a canonical supplier.
5. State which evidence resolved the record and whether a person should review it.

Decision record

Return matching_guidance as a concise string naming the canonicalization rule, the strongest evidence to use, and the condition that requires review. The guide prepares a rule only; it does not edit vendor master data.

Example

For an observed name such as Northwind Trading, L.L.C. with a matching registration number, the guidance can direct the reconciliation desk to retain the registered canonical name, record the observed spelling as an alias, and flag any registration-number conflict for review.

Interface reference

Input field: matching_request. Supplier-name reconciliation request and matching preference.

Accepted value: object.

Output field: matching_guidance; the returned value is a string.

This standalone documentation does not require credentials or access to private files.