PayLessTax Email Campaign

PayLessTax email automation system - 4x daily, 250 emails each

Email Campaign Skill

Overview

High-volume email campaign system for PayLessTax. Delivers 1,000 emails daily in 4 batches.

Purpose

• Send 250 emails per batch, 4 batches daily (6am, 12pm, 3pm, 6pm)
• Track bounces and unsubscribes
• Scrape inbox for new contacts
• Manage Google Workspace Gmail via service account

Input Variables

Variable	Description	Example
GOOGLE_SERVICE_ACCOUNT	JSON credentials	{ "type": "service_account", ... }
USER_EMAIL	Sending user email	[e-mail]
ALIAS_EMAIL	From address	[e-mail]
MAILING_LIST_PATH	Excel CSV of contacts	/workdir/mailing-list.xlsx
BATCH_SIZE	Emails per batch	250 (do NOT exceed Gmail limits)

Signature Template

text

Best regards,

The PayLessTax Team
www.paylesstax.co.za | [e-mail]

Should you wish to no longer receive these emails, reply with UNSUBSCRIBE

Template Variables (Email Body)

Variable	Usage
{{RECIPIENT_NAME}}	Parsed from email or "Valued Client"
{{TAX_TIP}}	Rotating tax tip of the day
{{PERSONALIZED_OFFER}}	Dynamic offer based on last interaction
{{UNSUBSCRIBE_LINK}}	For compliance

Triggers

Scheduled via OpenClaw scheduler:

• 06:00 (Morning batch + inbox scraping)
• 12:00 (Midday batch)
• 15:00 (Afternoon batch)
• 18:00 (Evening batch + maintenance)

APIs & Dependencies

• Google Gmail API (service account with domain-wide delegation)
• Pandas (for Excel/CSV contact lists)
• google-auth,google-auth-oauthlib,google-auth-httplib2,google-api-python-client

Rate Limits

• Gmail API: 250 messages/user/second (safe limit: 250/batch with delays)
• Daily quota: Managed across 4 batches

Output

json

{
  "batch_id": "2026-03-03-06-00",
  "sent_count": 250,
  "failed": 3,
  "bounces": ["[e-mail]"],
  "unsubscribes": ["[e-mail]"]
}

Files

• index.py - Main email sending logic
• templates/email-body.html - HTML email template
• .env.example - Environment variables

Compliance Notes

• Always include physical address
• Honor unsubscribe within 10 days
• Include company registration number