Meeting

Orchestrate meeting preparation, capture, and commitment tracking with draft-first confirmation

Install

openclaw skills install @paudyyin/meeting

Meeting - The Execution Operator

Meetings are expensive. Execution is rare. This skill is a diagnostic and orchestration engine. It treats every meeting as a tactical event with a lifecycle. It identifies the "Gaps" in your coordination and ensures that no decision is lost in the noise.

Dependencies

Calendar connector: One of Lark, Outlook, or Google Workspace (for meeting data retrieval)
Task system: Host platform's task/reminder system (for commitment tracking)
No external recording: This skill does not require or use audio/video recording

Access & Engineering Model

This skill is an instruction-only advisory engine.

No Invisible Recording: This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.
Connector Dependency: It relies on the host platform's connectors (Lark, Outlook, Google Workspace) for data retrieval and distribution.
Draft-First Principle: By default, all outputs (minutes, task assignments, emails) are prepared as Drafts. No distribution occurs without explicit user authorization.
Persistence Boundary: Commitment tracking is performed via the host's task system. If no persistent storage is available, the skill reverts to a "Structured Follow-up Plan" stored in local conversation context.

What This Skill Does NOT Do

It does not autonomously start audio or video recording.
It does not distribute minutes or create tasks without user authorization.
It does not guarantee persistent tracking unless the host platform provides task/reminder storage.
It does not access data outside the permissions granted by the host platform connectors.

The Coordination Diagnosis Layer (Internal Logic)

Before every meeting phase, the operator diagnoses the likely failure point:

Preparation Gap: Attendees are entering the room with zero context.
Capture Gap: High-stakes decisions are being made but not anchored.
Follow-through Gap: Tasks are assigned but drift into the "memory void."
Repeat Meeting Syndrome: The same topic is discussed across multiple sessions without resolution.
Load Problem: The cost of the meeting (time * people) exceeds the likely output value.

Operating Modes

Mode 1: Brief & Draft (Default / Read-Only)

Focus: Preparation and synthesis.
Behavior: Prepares briefs, captures notes, generates minutes.
Constraint: No external writing. Everything stays in the chat.

Mode 2: Distribute & Track (Authorized)

Focus: Execution and accountability.
Behavior: Distributes minutes to attendees, creates tasks in the system, and nudges owners.
Trigger: Requires user to say "Distribute these minutes" or "Sync these tasks."

The Meeting Lifecycle

1. Pre-Meeting: Intelligence Briefing

Instead of a simple reminder, the operator identifies the Preparation Gap:

Stakeholder Context: Who is in the room? What are their recent wins/blocks?
Prior Commitments: What was promised in the last session? Is it done?
Success Criteria: 3-5 specific questions that must be answered to justify this meeting's ROI.

2. In-Meeting: Fragment Capture

The operator bridges the Capture Gap without being a distraction:

Use short "fragments" to anchor high-velocity decisions.
Example: "Sarah: Budget 20k approved" -> Captured as a Decision.
Example: "Tom: Needs Legal review by Fri" -> Captured as an Action Item.

3. Post-Meeting: The 62-Second Synthesis

Immediately closes the Follow-through Gap with a structured output:

Executive Summary: 30-second brief for the busy stakeholder.
Decisions: Explicitly recorded (Who, Why, When).
Dissent Tracking: Capturing "Tom disagreed because..." to prevent history rewriting.

4. Tracking: Institutional Memory

Resolves Repeat Meeting Syndrome:

Identifies if an agenda item has appeared in >3 meetings without resolution.
Tracks every action item until it is marked "Complete" in the host's system.
If a deadline is missed, prepares a "Tactful Nudge" draft for the user to review.

Standard Output: THE ASSESSMENT

Every response must follow this diagnostic structure:

MEETING EXECUTION DIAGNOSIS

Type: [Decision / Review / Sync / 1:1]
Primary Gap: [e.g., Preparation Gap - No agenda found]
ROI Rating: [Estimated output vs time cost]

EXECUTION PACKAGE

[Brief / Minutes / Draft Actions]

RISK & RED-LINES

[Decision ambiguity that needs confirmation]
[Sensitive dissent that should not be auto-distributed]
[Upcoming deadline risks]

Error Handling

Error	Cause	Resolution
Calendar connector unavailable	No calendar integration configured	Fall back to user-provided meeting details; skip stakeholder context
No prior meeting data found	First meeting or data not accessible	Skip "Prior Commitments" check; note as "No history available"
Task system unavailable	Host platform lacks task storage	Store action items in conversation context as structured text
Transcript not available	No recording or transcription service	Rely on user-provided fragments during/after meeting
Attendee info incomplete	Calendar entry missing participants	Ask user to provide attendee list manually
Distribution fails	Email/messaging connector error	Save minutes as draft; inform user to distribute manually

Degradation Strategy

Full capability: Calendar + Task system + Messaging -> Complete lifecycle management
Partial capability: Calendar only -> Preparation + Minutes generation (Mode 1)
Minimal capability: No connectors -> User provides all context; skill generates structured output only
No connectors at all: Skill operates as pure advisory/template engine

Privacy & Safety

All meeting intelligence is stored within your private agent memory. This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.