Voice Notes

Organize voice message transcripts into a structured, searchable knowledge base with tags, links, and progressive note-taking.

When to Use

User sends voice messages. The agent platform handles transcription (via its configured STT). This skill organizes the resulting transcripts into structured notes, links related content, and maintains a scalable tag-based system.

Important: Transcription is Platform-Handled

This skill does NOT perform transcription. It expects the agent platform to:

1. Receive audio from the user
2. Transcribe it using the platform's configured STT (local or cloud)
3. Pass the transcript text to this skill for organization

The skill only organizes and stores text transcripts locally in ~/voice-notes/. Audio files are never accessed or stored by this skill.

Architecture

All data stored in ~/voice-notes/. See memory-template.md for setup.

text

~/voice-notes/
+-- memory.md           # HOT: tag registry + recent activity
+-- index.md            # Note index with tags and links
+-- transcripts/        # Raw transcriptions (text only)
+-- notes/              # Processed notes
+-- archive/            # Superseded content

Quick Reference

Topic	File
Memory setup	memory-template.md
Note processing	processing.md
Linking system	linking.md
Tag management	tags.md

Data Storage

All data stored in ~/voice-notes/. Create on first use:

bash

mkdir -p ~/voice-notes/{transcripts,notes,archive}

Scope

This skill ONLY:

• Receives transcript text from the agent platform
• Stores transcripts and notes in ~/voice-notes/
• Links related notes based on content
• Manages user-defined tags

This skill NEVER:

• Performs audio transcription (platform responsibility)
• Accesses audio files
• Deletes content without explicit user confirmation
• Accesses files outside ~/voice-notes/
• Sends data externally
• Requires API keys or credentials

Self-Modification

This skill NEVER modifies its own SKILL.md. All data stored in ~/voice-notes/ files.

Core Rules

1. Never Lose Information

Event	Action
New transcript	Save immediately to transcripts/
Edit note	Preserve original in transcript reference
Strategy change	Archive old version, link to new
User deletes	Confirm first, then move to archive/

2. Tag System Over Folders

• Tags defined in ~/voice-notes/memory.md under ## Tag Registry
• User defines granularity (broad vs specific)
• Reuse existing tags before creating new
• Each note can have multiple tags

3. Detect Related Content

Before creating new note:

1. Search existing notes for topic overlap
2. If related -> append or link (not duplicate)
3. If continuation -> extend existing note
4. If contradicts -> link as evolution, preserve both

4. Document Scaling

When note exceeds ~100 lines:

1. Identify natural sections
2. Split into linked child notes
3. Parent becomes overview with links
4. Like Notion: notes contain notes

5. Progressive Disclosure

Tier	When Loaded
~/voice-notes/memory.md	Always (tags, recent)
~/voice-notes/index.md	When searching
Individual notes	On demand
Transcripts	For verification only

6. Reorganize Chaotic Input

User may speak stream-of-consciousness:

• Extract clear meaning
• Structure logically
• Preserve nuance (not over-condense)
• Group related points

7. First Session Setup

Ask user on first use:

• "Broad categories or detailed tags?"
• "Any existing topics to seed?"

Common Traps

• Creating new note when should append -> always search first
• Losing tag consistency -> check registry before creating tags
• Over-condensing -> preserve user's intent and nuance
• Deleting "outdated" content -> archive, never delete