Email Automation

Automate email triage, categorize, draft replies, and auto-archive in Gmail, Outlook, or IMAP to maintain an organized, efficient inbox.

Automate your email inbox with AI-powered triage, categorization, and draft replies. Achieve inbox zero effortlessly.

What It Does

• 📥 Smart Triage: AI analyzes and prioritizes incoming emails
• 🏷️ Auto-Categorization: Sort emails into custom categories
• ✍️ Draft Replies: AI generates context-aware reply drafts
• 🗑️ Auto-Archive: Clean up newsletters, notifications, receipts
• ⚠️ Urgent Alerts: Get notified for important emails
• 📊 Inbox Analytics: Track email patterns and time saved

Installation

bash

clawhub install email-automation

Commands

Process Inbox

text

Process my inbox and categorize emails

Generate Reply Drafts

text

Draft replies for unread important emails

Clean Inbox

text

Archive newsletters and notifications older than 7 days

Inbox Summary

text

Show me my inbox summary for today

Urgent Emails Only

text

Show only urgent emails from today

Setup Wizard

text

Help me set up email automation

Configuration

Environment Variables

bash

# Email provider
export EMAIL_PROVIDER="gmail"  # gmail|outlook|imap

# Your email address
export EMAIL_ADDRESS="[e-mail]"

# Gmail API (if using Gmail)
export GMAIL_CREDENTIALS_FILE="/path/to/credentials.json"

# Outlook API (if using Outlook)
export OUTLOOK_ACCESS_TOKEN="your_access_token"

# IMAP (if using other providers)
export IMAP_SERVER="imap.example.com"
export IMAP_USERNAME="your_username"
export IMAP_PASSWORD="your_app_password"

# Automation settings
export AUTO_ARCHIVE="true"
export CATEGORIES="urgent,important,newsletters,notifications,receipts"

Gmail Setup (Recommended)

1. Visit https://console.cloud.google.com
2. Create new project
3. Enable Gmail API
4. Create OAuth credentials
5. Download credentials.json
6. Place in secure location
7. Set GMAIL_CREDENTIALS_FILE path

Outlook Setup

1. Visit https://portal.azure.com
2. Register app in Azure AD
3. Add Microsoft Graph permissions
4. Generate access token
5. Set OUTLOOK_ACCESS_TOKEN

Output Examples

Inbox Summary

text

📧 Inbox Summary - March 7, 2026

Total emails: 47
• Urgent: 3
• Important: 8
• Newsletters: 15
• Notifications: 12
• Receipts: 5
• Unread: 11

Top senders:
1. Amazon (5 emails)
2. GitHub (4 emails)
3. LinkedIn (3 emails)

Time saved: ~2 hours

Auto-Categorization

text

🏷️ Categorized 47 emails:

[Urgent] (3)
• Boss: "Meeting rescheduled to 3pm"
• Client: "Contract needs review ASAP"
• Bank: "Suspicious activity alert"

[Important] (8)
• Team: "Project update"
• Newsletter: "Industry insights"
...

[Newsletters] (15)
• TechCrunch Daily
• Hacker News Digest
...

[Notifications] (12)
• GitHub notifications
• Slack mentions
...

[Receipts] (5)
• Amazon order confirmation
• Uber receipt
...

Draft Replies

text

✍️ Generated 5 reply drafts:

1. To: Boss
   Subject: Re: Meeting rescheduled
   Draft: "Thanks for the update. I'll be there at 3pm..."
   
2. To: Client
   Subject: Re: Contract review
   Draft: "I've reviewed the contract. Here are my thoughts..."

Drafts saved to drafts folder for your review.

Automation Rules

Default Rules

Condition	Action
From boss/client	Mark urgent
Contains "ASAP", "urgent"	Mark urgent
Newsletter sender	Auto-archive after 7 days
Receipt/invoice	Label & archive
Notification	Auto-archive after 3 days
Unsubscribe header	Suggest unsubscribe

Custom Rules

Create rules.yml:

yaml

rules:
  - name: VIP senders
    from:
      - [e-mail]
      - [e-mail]
    action: mark_urgent
    
  - name: Shopping receipts
    from:
      - amazon.com
      - ebay.com
    action: label_receipts
    
  - name: Social notifications
    subject_contains:
      - "mentioned you"
      - "new follower"
    action: archive

Integration with Other Skills

rss-to-social

text

Email notifications from rss-to-social
→ Auto-categorize as "Social Media Updates"
→ Archive after reading

social-insights

text

Weekly analytics report
→ Email delivery
→ Auto-generate summary

seo-content-pro

text

Content drafts
→ Send via email for review
→ Track feedback

Use Cases

Inbox Zero

• Process 100+ emails in minutes
• Auto-archive low-priority
• Focus on what matters

Business Email

• Prioritize client emails
• Draft professional replies
• Never miss urgent messages

Personal Email

• Filter newsletters
• Organize receipts
• Clean inbox automatically

Pricing Integration

This skill powers LobsterLabs email services:

• Setup & Configuration: $299 one-time
• Monthly Management: $199/month
• Business Plan: $499/month (multiple accounts)

Contact: PayPal [e-mail]

Tips for Best Results

1. Start with Gmail - Best API support
2. Use App Passwords - More secure than regular passwords
3. Review First Week - Train AI on your preferences
4. Customize Categories - Match your workflow
5. Set Up Filters - Combine with email provider filters

Troubleshooting

Authentication Failed

• Verify credentials are correct
• Check API permissions
• Regenerate tokens if expired

Emails Not Categorizing

• Ensure categories are configured
• Check AI model access
• Review categorization rules

Drafts Not Generated

• Verify unread emails exist
• Check AI model availability
• Review draft folder permissions

Changelog

1.0.0 (2026-03-07)

• Initial release
• Gmail/Outlook/IMAP support
• AI-powered categorization
• Auto-reply drafts
• Smart archiving
• Inbox analytics

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