Email Automation

Automate email triage, categorize, draft replies, and auto-archive in Gmail, Outlook, or IMAP to maintain an organized, efficient inbox.

Automate your email inbox with AI-powered triage, categorization, and draft replies. Achieve inbox zero effortlessly.

What It Does

• 📥 Smart Triage: AI analyzes and prioritizes incoming emails
• 🏷️ Auto-Categorization: Sort emails into custom categories
• ✍️ Draft Replies: AI generates context-aware reply drafts
• 🗑️ Auto-Archive: Clean up newsletters, notifications, receipts
• ⚠️ Urgent Alerts: Get notified for important emails
• 📊 Inbox Analytics: Track email patterns and time saved

Installation

clawhub install email-automation

Commands

Process Inbox

Process my inbox and categorize emails

Generate Reply Drafts

Draft replies for unread important emails

Clean Inbox

Archive newsletters and notifications older than 7 days

Inbox Summary

Show me my inbox summary for today

Urgent Emails Only

Show only urgent emails from today

Setup Wizard

Help me set up email automation

Configuration

Environment Variables

# Email provider
export EMAIL_PROVIDER="gmail"  # gmail|outlook|imap

# Your email address
export EMAIL_ADDRESS="[e-mail]"

# Gmail API (if using Gmail)
export GMAIL_CREDENTIALS_FILE="/path/to/credentials.json"

# Outlook API (if using Outlook)
export OUTLOOK_ACCESS_TOKEN="your_access_token"

# IMAP (if using other providers)
export IMAP_SERVER="imap.example.com"
export IMAP_USERNAME="your_username"
export IMAP_PASSWORD="your_app_password"

# Automation settings
export AUTO_ARCHIVE="true"
export CATEGORIES="urgent,important,newsletters,notifications,receipts"

Gmail Setup (Recommended)

1. Visit https://console.cloud.google.com
2. Create new project
3. Enable Gmail API
4. Create OAuth credentials
5. Download credentials.json
6. Place in secure location
7. Set GMAIL_CREDENTIALS_FILE path

Outlook Setup

1. Visit https://portal.azure.com
2. Register app in Azure AD
3. Add Microsoft Graph permissions
4. Generate access token
5. Set OUTLOOK_ACCESS_TOKEN

Output Examples

Inbox Summary

📧 Inbox Summary - March 7, 2026

Total emails: 47
• Urgent: 3
• Important: 8
• Newsletters: 15
• Notifications: 12
• Receipts: 5
• Unread: 11

Top senders:
1. Amazon (5 emails)
2. GitHub (4 emails)
3. LinkedIn (3 emails)

Time saved: ~2 hours

Auto-Categorization

🏷️ Categorized 47 emails:

[Urgent] (3)
• Boss: "Meeting rescheduled to 3pm"
• Client: "Contract needs review ASAP"
• Bank: "Suspicious activity alert"

[Important] (8)
• Team: "Project update"
• Newsletter: "Industry insights"
...

[Newsletters] (15)
• TechCrunch Daily
• Hacker News Digest
...

[Notifications] (12)
• GitHub notifications
• Slack mentions
...

[Receipts] (5)
• Amazon order confirmation
• Uber receipt
...

Draft Replies

✍️ Generated 5 reply drafts:

1. To: Boss
   Subject: Re: Meeting rescheduled
   Draft: "Thanks for the update. I'll be there at 3pm..."
   
2. To: Client
   Subject: Re: Contract review
   Draft: "I've reviewed the contract. Here are my thoughts..."

Drafts saved to drafts folder for your review.

Automation Rules

Default Rules

Condition	Action
From boss/client	Mark urgent
Contains "ASAP", "urgent"	Mark urgent
Newsletter sender	Auto-archive after 7 days
Receipt/invoice	Label & archive
Notification	Auto-archive after 3 days
Unsubscribe header	Suggest unsubscribe

Custom Rules

Create rules.yml:

rules:
  - name: VIP senders
    from:
      - [e-mail]
      - [e-mail]
    action: mark_urgent
    
  - name: Shopping receipts
    from:
      - amazon.com
      - ebay.com
    action: label_receipts
    
  - name: Social notifications
    subject_contains:
      - "mentioned you"
      - "new follower"
    action: archive

Integration with Other Skills

rss-to-social

Email notifications from rss-to-social
→ Auto-categorize as "Social Media Updates"
→ Archive after reading

social-insights

Weekly analytics report
→ Email delivery
→ Auto-generate summary

seo-content-pro

Content drafts
→ Send via email for review
→ Track feedback

Use Cases

Inbox Zero

• Process 100+ emails in minutes
• Auto-archive low-priority
• Focus on what matters

Business Email

• Prioritize client emails
• Draft professional replies
• Never miss urgent messages

Personal Email

• Filter newsletters
• Organize receipts
• Clean inbox automatically

Pricing Integration

This skill powers LobsterLabs email services:

• Setup & Configuration: $299 one-time
• Monthly Management: $199/month
• Business Plan: $499/month (multiple accounts)

Contact: PayPal [e-mail]

Tips for Best Results

1. Start with Gmail - Best API support
2. Use App Passwords - More secure than regular passwords
3. Review First Week - Train AI on your preferences
4. Customize Categories - Match your workflow
5. Set Up Filters - Combine with email provider filters

Troubleshooting

Authentication Failed

• Verify credentials are correct
• Check API permissions
• Regenerate tokens if expired

Emails Not Categorizing

• Ensure categories are configured
• Check AI model access
• Review categorization rules

Drafts Not Generated

• Verify unread emails exist
• Check AI model availability
• Review draft folder permissions

Changelog

1.0.0 (2026-03-07)

• Initial release
• Gmail/Outlook/IMAP support
• AI-powered categorization
• Auto-reply drafts
• Smart archiving
• Inbox analytics

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