Meeting Notes

Generate structured meeting minutes from transcripts or raw notes by extracting agenda, decisions, action items with owners, and follow-ups in various meetin...

Meeting Notes — 会议纪要助手

Transform meeting transcripts, audio summaries, or raw notes into structured, actionable meeting minutes.

Supported Meeting Types

Type	Best For	Template
1:1 / 双人会	主管与下属的定期一对一	Standard
Standup / 站会	每日/每周团队同步	Standup
Team Meeting / 团队会	周会、项目同步、复盘	Standard
Client Meeting / 客户会	与外部的商务/需求讨论	Client
Design Review / 技术评审	架构设计、代码审查会议	Technical
Steering / 项目决策会	跨团队的重大决策	Executive
Retrospective / 回顾会	项目/迭代结束后的复盘	Retro

Workflow

Step 1: Determine input type

Ask what form the input is in:

• Transcript — Full conversation text (can be long; no need to read all if not needed)
• Raw notes — The user's bullet points or jotted notes
• Audio recording — Ask user to provide a transcript or summary first (no audio processing capability)
• Already-concise summary — The user just wants it formatted and structured

Step 2: Select template

Use the template matching the meeting type. All templates follow the same core structure with type-specific sections.

🧾 Meeting Type: [1:1 | Standup | Team | Client | Technical | Executive | Retro]

text

# 📋 [会议主题]

**日期：** YYYY-MM-DD
**时间：** HH:MM - HH:MM (GMT+8)
**地点：** [会议室 / 线上链接]
**参会人：** [姓名1, 姓名2, ...]
**缺席人：** [姓名, N/A]
**记录人：** [姓名]

---

## 📌 会议目标
[2-3句话概括会议目的]

## 🗣 讨论要点

### 1. [议题1标题]
- 关键讨论：
  - [要点1]
  - [要点2]
- 争议点 / 不同意见：[如有]
- 结论：[最终决定或共识]

### 2. [议题2标题]
...

### [N]. [议题N标题]
...

## ⚡ 关键决策
| # | 决策内容 | 决策人 |
|:-:|:---------|:------:|
| 1 | [决策] | [姓名] |
| 2 | [决策] | [姓名] |

## ✅ 行动项 (Action Items)
| # | 事项 | 负责人 | 截止日期 | 状态 |
|:-:|:-----|:-------|:---------|:----:|
| 1 | [具体可执行的行动] | @[姓名] | YYYY-MM-DD | 🆕 新建 |
| 2 | [行动] | @[姓名] | YYYY-MM-DD | 🏃 进行中 |

## 📎 待查 / 备注
- [待核实信息或后续讨论点]
- [下次会议需要准备的资料]
- [引用文档/链接]

Standup template variation

text

# ☀️ [Team Name] Standup — YYYY-MM-DD

## ✅ 昨日完成
- [姓名1]: [完成项]
- [姓名2]: [完成项]

## 🚧 今日计划
- [姓名1]: [计划项]
- [姓名2]: [计划项]

## ⚠️ 阻塞项 (Blockers)
| 阻塞内容 | 涉及人 | 需要谁协助 |
|:---------|:-------|:-----------|
| [问题] | @[姓名] | @[协助人] |

## 📊 整体进度
[项目/里程碑的总体进度描述]

Client meeting variation

Add a "客户反馈" section:

text

## 💬 客户反馈
- **满意点：** [客户肯定的部分]
- **顾虑点：** [客户表达的担忧]
- **后续需求：** [客户提出的新需求或变更]

## 📝 纪要确认
[本次纪要需在 X 个工作日内发客户确认]

Retrospective template variation

text

## 🔄 复盘要素

### 👍 做得好 (Good)
- [保持的事项]

### 👎 要改进 (Improve)
- [需要改变的事项]

### 💡 新尝试 (Try)
- [下个周期可以尝试的事项]

## 📊 健康度评分
[团队协作 | 沟通 | 代码质量 | 交付速度] 各维度评分 1-5

## 🎯 改进目标
| 改进项 | 具体目标 | 负责人 | 检查时间 |
|:-------|:---------|:-------|:---------|
| [目标] | [SMART定义] | @[姓名] | YYYY-MM-DD |

Technical Design Review variation

text

## 🏗️ 架构方案

### 方案 A：[名称]
- 优点：[list]
- 缺点：[list]
- 预估工作量：[人天]

### 方案 B：[名称]
- 优点：[list]
- 缺点：[list]
- 预估工作量：[人天]

### 最终选择
[选定的方案及理由]

## ⚠️ 风险项
| 风险 | 影响 | 可能性 | 应对措施 |
|:-----|:-----|:-------|:---------|
| [描述] | [高/中/低] | [高/中/低] | [方案] |

Step 3: Extract key information

When processing a transcript or raw notes, extract:

1. Meeting metadata — Topic, date (use current date if not specified), attendees, duration
2. Agenda items / discussion topics — Group related discussion into topics
3. Decisions — Any choices made ("we decided to...", "going with X", "approved")
4. Action items — Anything with an owner + deadline ("I'll send the report", "please review by Friday")
5. Open questions / blockers — Things left unresolved
6. Next meeting — Scheduled or not yet

Step 4: Write the notes with the chosen template

Follow these rules:

• Use the template exactly — Don't skip sections; fill "N/A" or "暂无" if empty
• Keep the meeting date accurate — Use the meeting date, not today's date. Ask if uncertain
• Be concise — Use bullet points, not paragraphs. Each bullet = one idea
• Action items must be concrete and assigned — If the transcript says "we need to look into X" without an owner, ask: "Who owns this?"
• Preserve context — Include enough context for someone who didn't attend to understand
• Don't fabricate — If you're unsure about something, mark it with [待确认]
• Chinese output is the default — Use English only if the input is entirely English or the user requests it

Step 5: Save and deliver

Save the meeting notes to a file:

text

meetings/YYYY-MM-DD_[topic-slug].md

If the user needs to share, confirm the path and offer to adjust formatting for the target platform (email, Slack, WeChat, Feishu).

Special Notes

• Assume no internet access for audio transcription. Ask user to provide text input.
• When the input is very long (e.g., 1hr transcript), read the beginning and end, and sample the middle. Focus on decisions and action items.
• For recurring meetings (e.g., weekly standup), check prior notes in meetings/ for continuity.
• Action items from previous meetings should be carried forward with updated status.
• If multiple meeting notes are requested at once, process them individually and save each to its own file.