Obsidian Memory System

Structured persistent memory system using an Obsidian vault with daily journals, project docs, knowledge base, self-improvement logging, and Discord workspac...

Persistent agent memory using an Obsidian vault with structured folders, daily journals, semantic search, and self-improvement logging.

Architecture

~/clawd/                        ← OpenClaw workspace
├── SOUL.md ──symlink──→ vault/00-brain/SOUL.md
├── USER.md ──symlink──→ vault/00-brain/USER.md
├── AGENTS.md ──symlink──→ vault/00-brain/AGENTS.md
├── TOOLS.md ──symlink──→ vault/00-brain/TOOLS.md
├── MEMORY.md                (copy, NOT symlink — indexer skips symlinks)
├── HEARTBEAT.md             (standalone, periodic tasks)
├── memory/                  (real dir with copies — synced from vault/10-journal/)
├── scripts/sync-memory.sh   (rsync vault→memory every 30 min via cron)
└── vault/                   ← Obsidian vault
    ├── 00-brain/            Core identity files
    ├── 10-journal/          Daily work logs (YYYY-MM-DD.md)
    ├── 20-projects/         Project docs (overview, decisions, timeline)
    ├── 30-knowledge/        Reusable reference material
    ├── 40-people/           People notes
    ├── 50-ideas/            Future plans, brainstorms
    ├── 60-learnings/        Self-improvement logs (errors, learnings, feature requests)
    └── templates/           Note templates

OpenClaw auto-loads workspace root files (SOUL, USER, AGENTS, TOOLS, MEMORY) every session. Symlinks bridge workspace ↔ vault so Obsidian and the agent see the same files.

⚠️ Memory indexer symlink limitation: OpenClaw's memory indexer (memorySearch) uses lstat and explicitly skips all symlinks — both directories and files. Use real file copies for MEMORY.md and memory/ with a sync script (see references/discord-setup.md → Memory Integration).

Setup

Run the setup script to initialize everything:

bash scripts/setup-vault.sh ~/clawd

This creates the vault structure, brain file templates, symlinks, vault/60-learnings/ directory, and templates. Then customize each brain file for your agent.

For details on each file's purpose: read references/brain-files.md For OpenClaw config: read references/openclaw-config.md

Daily Workflow

Session Start

1. OpenClaw loads brain files automatically (SOUL, USER, AGENTS, TOOLS, MEMORY)
2. Read today's and yesterday's journal: vault/10-journal/YYYY-MM-DD.md
3. Use memory_search for any recall needs

During Work

• Use memory_search("query") to find past context
• Follow wikilink references: [[20-projects/name/overview|Name]]

After Completing Tasks

1. Update daily journal — vault/10-journal/YYYY-MM-DD.md (always)
2. Update project docs — vault/20-projects/*/overview.md (if project changed)
3. Update MEMORY.md — Only for new preferences, lessons, or projects

Self-Improvement Logging

Situation	Action
Command/operation fails	Append to vault/60-learnings/ERRORS.md
User corrects you	Append to vault/60-learnings/LEARNINGS.md (category: correction)
Found better approach	Append to vault/60-learnings/LEARNINGS.md (category: best_practice)
Knowledge was outdated	Append to vault/60-learnings/LEARNINGS.md (category: knowledge_gap)
User wants missing feature	Append to vault/60-learnings/FEATURE_REQUESTS.md

Entry format — see references/logging-format.md

Promotion Pipeline

When a learning proves broadly applicable, promote it:

Learning Type	Promote To	Then set Status → promoted
Behavioral patterns	SOUL.md
Workflow improvements	AGENTS.md
Tool gotchas	TOOLS.md
Cross-project decisions	MEMORY.md

Promote when: Recurrence ≥ 3, seen across 2+ tasks, within 30-day window.

Wikilinks

Always connect related content:

See [[20-projects/my-app/overview|My App]] for details.
Built by [[40-people/juan|Juan]].

Frontmatter

Every vault markdown file needs:

---
title: Document Title
type: note|project|reference|daily|decision
created: YYYY-MM-DD
permalink: agent-name/folder/filename
---

MEMORY.md Rules

• Keep under ~5K characters (max 10K)
• Include: preferences, lessons, project index, cross-project decisions
• Exclude: detailed timelines, code snippets, daily events
• Point to deeper docs via wikilinks
• Full rules: read references/memory-rules.md

Heartbeat Maintenance

During periodic heartbeats (every few days):

1. Review recent vault/60-learnings/ entries
2. Promote applicable learnings to brain files
3. Review recent journals → update MEMORY.md if needed
4. Check MEMORY.md size, move detail creep to project/knowledge docs

Discord Workspace

Discord replaces WhatsApp as primary channel with major upgrades: streaming, voice, buttons, threads, and channel isolation.

For full setup guide: read references/discord-setup.md

Quick Summary

Feature	What it does
Channel separation	Per-project channels = isolated sessions, less token waste
Streaming	See responses as they generate
Voice channels	Real-time voice: Whisper STT → LLM → OpenAI TTS
Interactive components	Buttons, selects, forms for quick decisions
Thread-bound coding	Codex/Claude Code get their own threads
Reactions	Visual ack (configurable emoji)
Auto-presence	Bot status shows health

Channel Architecture

🏠 Home         → #general, #tasks, #coding
🔊 Voice        → 🎙 General (voice conversations)
🏥 [Your Org]   → #project-a, #project-b, ...
🤖 Agents       → #agents (thread-bound sessions)
📋 Ops          → #logs, #cron
🧪 Research     → #research

Set channel topics with vault pointers for project routing:

Project A app | vault: 20-projects/project-a/ | repo: user/project-a | port: 3001

Key Config

{
  "channels": {
    "discord": {
      "enabled": true,
      "token": "YOUR_BOT_TOKEN",
      "groupPolicy": "allowlist",
      "dmPolicy": "allowlist",
      "allowFrom": ["YOUR_USER_ID"],
      "guilds": {
        "YOUR_GUILD_ID": {
          "requireMention": false,
          "users": ["YOUR_USER_ID"]
        }
      },
      "streaming": "partial",
      "replyToMode": "first",
      "historyLimit": 30,
      "threadBindings": { "enabled": true, "spawnSubagentSessions": true, "spawnAcpSessions": true },
      "ackReaction": "🦅",
      "autoPresence": { "enabled": true, "healthyText": "Online" }
    }
  },
  "tools": {
    "profile": "full",
    "exec": { "security": "full", "ask": "off" }
  },
  "messages": { "ackReactionScope": "all" }
}

⚠️ Without the guilds block, the bot only works in DMs. This is the #1 setup issue.

Full production config with status reactions, custom emoji, voice, components, and troubleshooting: read references/discord-setup.md Full OpenClaw config reference: read references/openclaw-config.md

Quick Commands

# Count pending learnings
grep -rh "Status\*\*: pending" vault/60-learnings/*.md | wc -l

# Find high-priority items
grep -B5 "Priority\*\*: high" vault/60-learnings/*.md | grep "^## \["

# Search learnings by area
grep -l "Area\*\*: backend" vault/60-learnings/*.md