OpenKM Document Management

OpenKM Document Management via REST API (folders, documents, metadata, versioning, search, workflows)

OpenKM REST Skill

This skill provides a local CLI that accesses OpenKM exclusively via REST (no SOAP, no CMIS).

The agent uses shell calls to openkm_cli.py.

Environment Variables (Required)

bash

OPENKM_BASE_URL=https://openkm.example.com   # WITHOUT /OpenKM
OPENKM_USERNAME=okm_admin
OPENKM_PASSWORD=secret

Folder Operations

List folder contents

bash

python3 openkm_cli.py list --folder-path /okm:root

Create folder structure

Creates parent folders if they don't exist:

bash

python3 openkm_cli.py ensure-structure --parts Folder1 Subfolder

Document Operations

Upload document

bash

python3 openkm_cli.py upload --okm-path /okm:root/Folder/file.pdf --local-path /path/file.pdf

Download document

bash

python3 openkm_cli.py download --doc-id <uuid> --local-path /path/file.pdf

Move document

Move a document to another folder (using folder UUID as target):

bash

python3 openkm_cli.py move --doc-id <doc-uuid> --target-path <folder-uuid>

Rename document

bash

python3 openkm_cli.py rename --doc-id <uuid> --new-name new_filename.pdf

Delete document

bash

python3 openkm_cli.py delete --doc-id <uuid>

Metadata & Organization

Get document properties

Shows title, description, keywords, categories, and other metadata:

bash

python3 openkm_cli.py properties --doc-id <uuid>

Set title and description

bash

python3 openkm_cli.py set-properties --doc-id <uuid> --title "My Title" --description "My description"

Add keyword

bash

python3 openkm_cli.py add-keyword --doc-id <uuid> --keyword "Invoice"

Remove keyword

bash

python3 openkm_cli.py remove-keyword --doc-id <uuid> --keyword "Invoice"

Add category

Category ID can be a UUID or path (e.g., /okm:categories/Finance):

bash

python3 openkm_cli.py add-category --doc-id <uuid> --category-id <category-uuid-or-path>

Remove category

bash

python3 openkm_cli.py remove-category --doc-id <uuid> --category-id <category-uuid-or-path>

Versioning

Get version history

bash

python3 openkm_cli.py versions --doc-id <uuid>

Download specific version

bash

python3 openkm_cli.py download-version --doc-id <uuid> --version 1.0 --local-path /path/file_v1.pdf

Restore version

Restores document to a previous version:

bash

python3 openkm_cli.py restore-version --doc-id <uuid> --version 1.0

Search

Search by content (full-text)

bash

python3 openkm_cli.py search-content --content "invoice hosting"

Search by filename

bash

python3 openkm_cli.py search-name --name "hetzner"

Search by keywords

bash

python3 openkm_cli.py search-keywords --keywords "Invoice,Hosting"

General search with filters

bash

python3 openkm_cli.py search --content "server" --author "john.doe" --path "/okm:root"

Workflows

Note: Workflow features require workflows to be configured in OpenKM. If workflows are not enabled, these commands will return 404.

List available workflows

bash

python3 openkm_cli.py workflows
python3 openkm_cli.py workflows --name "approval"

Start a workflow

bash

python3 openkm_cli.py start-workflow --workflow-uuid <workflow-uuid> --doc-id <doc-uuid>

List tasks

bash

# Tasks for a document
python3 openkm_cli.py tasks --doc-id <uuid>

# Tasks for an actor
python3 openkm_cli.py tasks --actor-id john.doe

Complete a task

bash

python3 openkm_cli.py complete-task --task-id <task-id> --transition "approve"

Add comment to task

bash

python3 openkm_cli.py comment-task --task-id <task-id> --message "Review complete"

Assign task to actor

bash

python3 openkm_cli.py assign-task --task-id <task-id> --actor-id john.doe

Notes

• The API expects Content-Type: application/xml for POST requests with path as body
• Paths must be URL-encoded when passed as query parameters
• The fldId, docId, dstId, nodeId, catId parameters accept either UUIDs or paths (e.g., /okm:root/Folder)
• For move operations, the target-path should be the UUID of the destination folder
• For rename operations, provide only the new filename (not full path)
• Keywords are free-form text tags; categories are predefined in OpenKM
• Version names are typically numbers like 1.0, 1.1, 2.0, etc.
• Search results include a relevance score
• Workflow features require proper workflow configuration in OpenKM

API Reference

The skill uses the OpenKM 6.3 REST API endpoints:

Folders:

• GET /folder/getChildren - List folder contents
• POST /folder/createSimple - Create folder

Documents:

• POST /document/createSimple - Upload document
• GET /document/getContent - Download document
• GET /document/getProperties - Get document metadata
• PUT /document/setProperties - Update title/description
• PUT /document/move - Move document
• PUT /document/rename - Rename document
• DELETE /document/delete - Delete document

Versioning:

• GET /document/getVersionHistory - Get version history
• PUT /document/restoreVersion - Restore to version
• GET /document/getContentByVersion - Download specific version

Properties/Metadata:

• POST /property/addKeyword - Add keyword
• DELETE /property/removeKeyword - Remove keyword
• POST /property/addCategory - Add category
• DELETE /property/removeCategory - Remove category

Search:

• GET /search/find - General search with filters
• GET /search/findByContent - Full-text search
• GET /search/findByName - Filename search
• GET /search/findByKeywords - Keyword search

Workflows:

• GET /workflow/getAllProcessDefinitions - List workflows
• GET /workflow/getAllProcessDefinitionsByName - Find workflow by name
• POST /workflow/runProcessDefinition - Start workflow
• GET /workflow/findTaskInstances - Get tasks by document
• GET /workflow/findTaskInstancesByActor - Get tasks by actor
• POST /workflow/setTaskInstanceValues - Complete task
• POST /workflow/addTaskInstanceComment - Add comment
• POST /workflow/setTaskInstanceActor - Assign task