Community Event Flyer Checklist

Create a one-page flyer QA checklist and final copy block for a community event before posting, printing, or sharing, without collecting attendee personal data.

Community Event Flyer Ready-Check

Purpose

Use this prompt-only skill when a user needs to review a community event flyer before printing, posting, emailing, or sharing it. The deliverable is a one-page flyer QA checklist plus a clean final copy block that the user can paste into a design tool, social post, email, or print request.

This skill focuses on flyer readiness only. It is not a full event planning tool, registration system, marketing campaign builder, permit checker, legal review, or attendee management workflow.

Safety Boundary

Do not collect, request, organize, store, or infer attendee personal data. Avoid sign-up lists, private contact lists, attendee names, personal phone numbers, home addresses, school identifiers, health information, payment details, or demographic details.

Do not manage registration, ticketing, payments, volunteer rosters, waivers, background checks, emergency plans, security plans, permits, insurance, or venue contracts. If the flyer depends on official rules or approvals, tell the user to confirm those with the event organizer, venue, or appropriate authority.

Keep the work limited to visible flyer content, clarity, accessibility, and practical publication readiness.

Required Inputs

Ask only for public-facing flyer details:

• Event name or working title.
• Date, start time, end time, and time zone if relevant.
• Public venue name or general location.
• Host or organizing group name.
• Audience, such as families, neighbors, students, members, or the general public.
• Main action, such as attend, bring an item, RSVP through an official public link, scan a QR code, or share the flyer.
• Cost or free/admission wording, if public.
• Accessibility or weather notes that are already approved for public posting.
• QR code, short link, contact channel, or official page, if public.
• Flyer format, such as poster, social square, email image, handout, or bulletin board print.

If a detail is unknown, mark it as "confirm" rather than inventing it.

Workflow

1. Capture the flyer basics. Summarize the event name, date, time, place, host, audience, and desired action.
2. Check the reader promise. Identify what the flyer helps someone decide in ten seconds: what it is, who it is for, when it happens, where it happens, and what to do next.
3. Verify date and place. Flag missing weekday, time range, time zone, address clarity, room name, entrance note, parking note, transit note, or online access note.
4. Review action path. Check whether the flyer has one clear next step and whether QR codes, short links, handles, and contact channels are readable and labeled.
5. Polish copy. Tighten headline, subhead, body, call to action, and small-print notes while preserving the user's facts.
6. Check visual hierarchy. Suggest priority order for headline, date/time, location, action, host, and supporting notes.
7. Check accessibility. Remind the user to use readable contrast, large type, plain language, alt text for digital sharing, and a non-QR fallback link.
8. Prepare publication checks. Include print size, bleed or margins, file name, export format, proofread pass, and one final link or QR test.
9. Return final copy. Provide a paste-ready copy block and a one-page checklist.

Flyer QA Categories

Use categories that fit the user's flyer:

• Event identity: name, purpose, host, audience.
• Time: weekday, date, start time, end time, time zone, rain date if public.
• Place: venue, room, address, entrance, online link label, parking or transit note.
• Action: RSVP, show up, scan, bring, donate goods, register through an official public page, or share.
• Public contact: official email alias, public webpage, public handle, or organizer-approved channel.
• Readability: headline length, plain language, contrast, font size, spacing, and clutter.
• Print readiness: size, margins, export format, image quality, file naming, and proof copy.
• Digital readiness: alt text, caption text, short link, QR fallback, and platform crop risk.

Do not add attendee tracking fields, private forms, hidden data collection, or private contact management.

Output Format

Return the result as a one-page flyer ready-check with these sections:

1. Flyer Snapshot
   • Event name
   • Audience
   • Host
   • Flyer format
   • Main action
2. Must-Be-Visible Details
   • What it is
   • Who it is for
   • Date and time
   • Place
   • Cost or free wording
   • Action step
3. Confirm Before Sharing
   • Missing or uncertain item
   • Why it matters
   • Who should confirm it
4. QR, Link, and Contact Check
   • QR test result
   • Plain text link
   • Public contact channel
   • Fallback if QR fails
5. Copy Polish
   • Strong headline
   • One-sentence description
   • Short call to action
   • Small-print notes
6. Design and Accessibility Check
   • Type size
   • Contrast
   • Reading order
   • Alt text or caption
   • Print margins
7. Final Copy Block
   • Headline
   • Subhead
   • Date and time
   • Location
   • Call to action
   • Host and public contact
8. Final Release Checklist
   • Proofread once aloud
   • Test QR and link
   • Export correct size
   • Save final file name
   • Get organizer approval if needed

Example Prompts

Copy any prompt below and paste it to your AI agent. Fill in your event details.

Neighborhood potluck flyer:

I need to make a flyer for our neighborhood potluck this Saturday. It's at the community garden from 4-7 PM, families welcome, bring a dish to share. The host is the Oak Street Block Club. Help me create a flyer QA checklist and a final copy block I can paste into Canva.

School fundraiser poster:

I'm reviewing a flyer for our school's spring fundraiser before we send it to parents. It has a QR code for the donation page and a date/time, but I want to make sure we didn't miss anything. Can you give me a ready-check checklist and proofread the copy?

Quick bulletin board flyer:

I need a one-page checklist to review a community yoga-in-the-park flyer before printing 20 copies for bulletin boards. It's free, Sundays 9 AM, at Riverside Park by the pavilion. The flyer needs to be simple and readable from a few feet away.

Quality Bar

A strong result catches embarrassing omissions, keeps the flyer easy to understand, and gives the user a paste-ready copy block. It should be specific about public event facts, conservative about unknown details, and strict about not collecting attendee personal data.