Timeless.day Meeting Notes

Query and manage Timeless meetings, rooms, transcripts, and AI documents. Capture podcast episodes and YouTube videos into Timeless for transcription. Use when the user asks about their meetings, wants to search meetings, read transcripts, get summaries, list rooms, create rooms, add/remove conversations from rooms, resolve Timeless share links, upload recordings, chat with Timeless AI about meeting content, or capture podcasts/YouTube videos.

Timeless

Source: github.com/supertools/timeless-skills

Interact with Timeless meeting data: search meetings, read transcripts, get AI summaries, browse rooms, upload recordings, chat with the AI agent, and capture podcasts/YouTube videos for transcription.

API Reference

For full endpoint documentation with response schemas, status enums, and detailed examples, read api-reference.md (in this skill folder).

Prerequisites

• TIMELESS_ACCESS_TOKEN env var (get token at my.timeless.day/api-token)
• yt-dlp for YouTube downloads (install via package manager: apt install yt-dlp, brew install yt-dlp, or pip install yt-dlp. Alternatively set YTDLP_PATH to point to an existing binary.)

Set up in OpenClaw:

bash

openclaw config patch env.vars.TIMELESS_ACCESS_TOKEN=<your_token>

Base URL

text

https://my.timeless.day

Authentication Header

All requests:

text

Authorization: Token $TIMELESS_ACCESS_TOKEN

---

Operations

1. List Meetings

text

GET /api/v1/spaces/meeting/

Required parameter: include must be owned or shared.

Parameter	Type	Description
include	string	Required. owned or shared
search	string	Search by title or attendees
start_date	string	From date (YYYY-MM-DD)
end_date	string	To date (YYYY-MM-DD)
status	string	COMPLETED, SCHEDULED, PROCESSING, FAILED
page	integer	Page number (default: 1)
per_page	integer	Results per page (default: 20)

bash

curl -s "https://my.timeless.day/api/v1/spaces/meeting/?include=owned&status=COMPLETED&per_page=50" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Response: { count, next, previous, results: [{ uuid, title, start_ts, end_ts, status, primary_conversation_uuid, host_user, conversation_source, created_at }] }

Key fields:

• uuid = space UUID (for Get Space)
• primary_conversation_uuid = conversation UUID (for Get Transcript)

To get ALL meetings, make two calls: include=owned and include=shared, then merge.

---

2. List Rooms

text

GET /api/v1/spaces/room/

Same query parameters as List Meetings (except rooms don't have start_ts, end_ts, or status).

bash

curl -s "https://my.timeless.day/api/v1/spaces/room/?include=owned" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Response: { count, next, previous, results: [{ uuid, title, host_user, created_at }] }

---

3. Get Space (Meeting or Room Details)

Spaces have three access levels. Try in order until one succeeds:

3a. Private Space (your own)

bash

curl -s "https://my.timeless.day/api/v1/spaces/{uuid}/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

3b. Workspace Space (shared within team)

host_uuid is required for shared spaces. Get it from the host_user.uuid field in the List Meetings or List Rooms response.

bash

curl -s "https://my.timeless.day/api/v1/spaces/{uuid}/workspace/?host_uuid={hostUuid}" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

3c. Public Space (publicly shared)

bash

curl -s "https://my.timeless.day/api/v1/spaces/public/{uuid}/{hostUuid}/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Response includes:

• conversations[]: Recordings in this space (each has uuid, name, start_ts, end_ts, status, language)
• artifacts[]: AI-generated documents. Check type field (e.g., "summary"). Content is in content.body (HTML).
• contacts[]: Each has nested conversations[]
• organizations[]: Each has nested conversations[]
• threads[]: AI chat threads. Use threads[0].uuid to chat with the agent.

Collecting all conversations in a room: Deduplicate conversation UUIDs from conversations[] + contacts[].conversations[] + organizations[].conversations[].

---

4. Get Transcript

bash

curl -s "https://my.timeless.day/api/v1/conversation/{conversation_uuid}/transcript/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Response:

json

{
  "items": [
    { "text": "...", "start_time": 0.5, "end_time": 3.2, "speaker_id": "speaker_0" }
  ],
  "speakers": [
    { "id": "speaker_0", "name": "Alice Johnson" }
  ],
  "language": "he"
}

How to get conversation_uuid:

• From List Meetings: primary_conversation_uuid field
• From Get Space: conversations[].uuid

Format as readable text by mapping speaker_id to speaker names:

text

[00:00:00] Alice Johnson: ...
[00:00:03] Bob Smith: ...

---

5. Get Recording URL

bash

curl -s "https://my.timeless.day/api/v1/conversation/{conversation_uuid}/recording/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Response: { "media_url": "https://storage.googleapis.com/...signed..." }

The URL is time-limited. Fetch it fresh when needed.

---

6. Upload a Recording

Three-step flow:

bash

# Step 1: Get presigned URL
curl -X POST "https://my.timeless.day/api/v1/conversation/storage/presigned-url/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"file_name": "recording.mp3", "file_type": "audio/mpeg"}'

# Step 2: Upload file to the presigned URL
curl -X PUT "PRESIGNED_URL" \
  -H "Content-Type: audio/mpeg" \
  --upload-file recording.mp3

# Step 3: Trigger processing
curl -X POST "https://my.timeless.day/api/v1/conversation/process/media/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"language": "he", "filename": "Recording Title"}'

Response (step 3): { "event_uuid": "...", "space_uuid": "..." }

Poll GET /api/v1/spaces/{space_uuid}/ until is_processing is false.

Or use the helper script: bash scripts/upload.sh FILE_PATH LANGUAGE [TITLE]

Supported formats: mp3, wav, m4a, mp4, webm, ogg

---

7. Resolve a Timeless Share URL

URLs like https://my.timeless.day/m/ENCODED_ID contain two Base64-encoded short IDs (22 chars each).

Decoding (shell):

bash

ENCODED="the_part_after_/m/"
DECODED=$(echo "$ENCODED" | base64 -d)
SPACE_ID=$(echo "$DECODED" | cut -c1-22)
HOST_ID=$(echo "$DECODED" | cut -c23-44)

Decoding (Python):

python

import base64

def decode_timeless_url(url):
    encoded = url.rstrip('/').split('/m/')[-1]
    combined = base64.b64decode(encoded).decode()
    return combined[:22], combined[22:]  # (space_id, host_id)

After decoding, fetch with Get Space (try private -> workspace -> public).

---

8. Chat with Timeless AI

Ask questions about a meeting or room.

Step 1: Send Message

bash

curl -X POST "https://my.timeless.day/api/v1/agent/space/chat/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{
    "space_uuid": "SPACE_UUID",
    "thread_uuid": "THREAD_UUID",
    "message": {
      "role": "user",
      "parts": [{"type": "text", "text": "What were the action items?"}],
      "date": "'$(date -u +%Y-%m-%dT%H:%M:%S.000Z)'",
      "metadata": {"timestamp": "'$(date -u +%Y-%m-%dT%H:%M:%S.000Z)'", "mentions": []},
      "id": "'$(cat /proc/sys/kernel/random/uuid 2>/dev/null || uuidgen)'"
    }
  }'

Get thread_uuid from the space's threads[0].uuid (via Get Space).

Step 2: Poll for Response

bash

curl -s "https://my.timeless.day/api/v1/agent/threads/{thread_uuid}/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN"

Poll every 2-3 seconds until is_running is false. The AI response is the last message with role: "assistant" in the messages array.

---

9. Create a Room

bash

curl -X POST "https://my.timeless.day/api/v1/spaces/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"has_onboarded": true, "space_type": "ROOM", "title": "My Room"}'

Response: Full space object. Extract uuid for adding resources.

---

10. Add/Remove Conversations from a Room

bash

# Add a conversation
curl -X POST "https://my.timeless.day/api/v1/spaces/{room_uuid}/resources/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"resource_type": "CONVERSATION", "resource_uuid": "CONVERSATION_UUID"}'

# Remove a conversation
curl -X DELETE "https://my.timeless.day/api/v1/spaces/{room_uuid}/resources/" \
  -H "Authorization: Token $TIMELESS_ACCESS_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"resource_type": "CONVERSATION", "resource_uuid": "CONVERSATION_UUID"}'

Call Add once per conversation you want to attach. Get conversation UUIDs from List Meetings (primary_conversation_uuid) or Get Space (conversations[].uuid).

---

Common Workflows

Export All Transcripts

1. List all meetings with include=owned&status=COMPLETED&per_page=100
2. Paginate through all pages
3. For each meeting, fetch transcript using primary_conversation_uuid

Get Everything from a Room

1. Get Space for the room UUID
2. Collect all conversation UUIDs from conversations[], contacts[].conversations[], organizations[].conversations[] (deduplicate)
3. Fetch transcript for each conversation UUID

Search and Read

1. List meetings with search=your+query
2. Pick the meeting, get its primary_conversation_uuid
3. Fetch transcript
4. Optionally, Get Space for AI summaries in artifacts[]

---

Automation Patterns

Timeless does not have webhooks yet. To build automations that react to new meetings, use cron polling with a state file.

The Pattern: Poll, Deduplicate, Act

A cron job runs every 5-10 minutes. Each run:

1. Read a state file (timeless-processed.json). Create it with an empty processed array if missing.
2. Poll for completed meetings: GET /api/v1/spaces/meeting/?include=owned&status=COMPLETED&start_date=YYYY-MM-DD
3. For each meeting: if its uuid is already in processed, skip it.
4. For new meetings: fetch whatever data you need (transcript, space details, artifacts), then run your automation logic.
5. Append processed UUIDs to the state file.
6. If nothing is new, exit silently. Do not message the user.

State file format:

json

{
  "processed": ["uuid-1", "uuid-2", "uuid-3"],
  "last_check": "2026-03-05T12:00:00Z"
}

Key rules:

• A UUID in processed is never processed again. This prevents duplicate work.
• Periodically prune old UUIDs (e.g., older than 30 days) to keep the file small.
• Also fetch include=shared if the automation should cover meetings shared with you.

Cron setup (OpenClaw):

text

openclaw cron add "timeless-poll" --schedule "*/5 * * * *" --task "Check for new completed Timeless meetings. Read timeless-processed.json for state. Poll the API. For new meetings: [your automation here]. If nothing new, reply HEARTBEAT_OK."

What You Can Do With a New Meeting

Once the polling pattern detects a new completed meeting, you have access to:

• Transcript (full speaker-attributed text via Get Transcript)
• AI summary and action items (via Get Space artifacts[])
• Participants and metadata (via Get Space conversations[].event.attendees)
• Recording URL (via Get Recording)
• AI chat (ask follow-up questions via Chat with Timeless AI)

Combine these with any external tool or API. Some examples of what people build:

• Auto-generate a recap presentation or document after every meeting
• Feed meeting data into a dashboard that tracks topics, action items, or meeting load over time
• Auto-curate Timeless rooms by adding conversations that match rules (participant, title, topic)
• Push summaries or action items to Slack, email, Notion, or a CRM
• Run sentiment analysis or extract custom fields from transcripts
• Build a searchable meeting knowledge base

The pattern is always the same: poll for new meetings, pull the data, do your thing.

---

Capture: Podcasts

Scripts in scripts/ folder.

1. Search: bash scripts/podcast.sh search "podcast name"
2. List episodes: bash scripts/podcast.sh episodes FEED_URL [limit]
3. Download: bash scripts/podcast.sh download MP3_URL /tmp/episode.mp3
4. Upload to Timeless: bash scripts/upload.sh /tmp/episode.mp3 en "Episode Title"
5. Clean up the file from /tmp

Spotify links

Extract the episode title via oEmbed, then search by name:

bash

curl -s "https://open.spotify.com/oembed?url=SPOTIFY_URL"

---

Capture: YouTube

1. Get info: bash scripts/youtube.sh info "YOUTUBE_URL"
2. Download video: bash scripts/youtube.sh download "YOUTUBE_URL" /tmp/video.mp4
3. Upload to Timeless: bash scripts/upload.sh /tmp/video.mp4 en "Video Title"
4. Clean up the file from /tmp

Downloads as mp4 (video+audio). No ffmpeg needed. Uses the best pre-muxed format (typically 720p), which is fine for Timeless.

---

Capture: Adding to a Room

After uploading, attach the content to a Timeless room for organized collections.

1. Upload returns a space_uuid. Poll GET /api/v1/spaces/{space_uuid}/ until is_processing=false.
2. From the space response, get the conversation.uuid.
3. Add to room: POST /api/v1/spaces/{room_uuid}/resources/ with {"resource_type": "CONVERSATION", "resource_uuid": "CONV_UUID"}

To create a new room first: POST /api/v1/spaces/ with {"has_onboarded": true, "space_type": "ROOM", "title": "My Collection"}

---

Notes

• Podcast MP3s can be large (100-300MB for long episodes). Downloads may take a minute.
• YouTube downloads require yt-dlp. If not installed, the script will fail with a clear error.
• Always clean up downloaded files from /tmp after uploading.
• Set YTDLP_PATH env var if yt-dlp is not on PATH.

---

Error Handling

Code	Action
401	Token expired. Re-authenticate at my.timeless.day/api-token
403	No access. Try workspace or public endpoint.
404	Not found. Check UUID.
429	Rate limited. Wait and retry.

Rate Limiting

No official limits, but be respectful:

• 0.5s delay between sequential requests
• Max ~60 requests per minute
• Use pagination, don't fetch everything at once