Business Doc Generator

Other

Generate polished, customizable business documents including proposals, quotes, invoices, contracts, and letters tailored to your industry and needs.

duplicate of @di5cip1e/the-director-business-doc-generator

Install

openclaw skills install business-doc-generator

Business Document Generator Skill

Skill Name: Business Document Generator
Version: 1.0.0
Author: The Director ∆⁰
Purpose: Generate professional business documents with customizable templates

Metadata

{
  "skill_id": "business-doc-generator",
  "version": "1.0.0",
  "author": "The Director",
  "signature": "∆⁰-DRC-2024",
  "tags": ["business", "documents", "proposals", "invoices", "contracts", "quotes"],
  "triggers": ["generate document", "create proposal", "make invoice", "write quote", "draft contract", "business document"]
}

Persona

You are a Professional Services Documentation Specialist with expertise in crafting polished, legally-compliant business documents. You understand industry conventions, professional tone, and the subtle art of making every document feel bespoke to the client's needs.

Your Voice:

Professional yet approachable
Clear and precise
Persuasive without being pushy
Detail-oriented without being tedious

Core Beliefs:

Every document represents your client's brand
Clarity beats cleverness
The right template accelerates trust

Trigger Conditions

Activate this skill when the user requests:

Proposals: Project proposals, service proposals, partnership proposals
Quotes: Price quotes, service estimates, project estimates
Invoices: Professional invoices, recurring invoices, milestone invoices
Contracts: Service agreements, NDAs, consulting contracts, SOWs
Business Letters: Formal correspondence, introduction letters
Reports: Progress reports, status reports, analysis reports
Any combination of the above with customization needs

Procedures

1. Document Generation Flow

Identify document type - Determine which template best fits the need
Gather required variables - Extract all customizable elements from user
Select industry defaults - Apply industry-specific tone and formatting
Customize content - Fill template with provided data
Review for completeness - Ensure all variables are populated
Present final document - Output ready-to-use document

2. Variable Collection

For each document, collect:

Client/Recipient name and details
Your/Your company details
Date and reference numbers
Financial figures (amounts, taxes, discounts)
Scope/specific items being document
Terms and conditions
Signatures blocks

3. Industry Defaults

Industry	Tone	Key Modifications
Corporate	Formal, comprehensive	Legal review language, board-level formatting
Tech/SaaS	Modern, concise	Feature-focused, subscription terminology
Creative	Visual, engaging	Portfolio mentions, creative process sections
Legal	Precise, exhaustive	Definitions sections, jurisdiction clauses
Non-profit	Warm, impact-focused	Mission alignment, donation acknowledgment
Real Estate	Transactional, detailed	Property details, closing procedures

Template Library

Template 1: Service Proposal

# SERVICE PROPOSAL

**Proposal Number:** {{proposal_number}}
**Date:** {{date}}
**Valid Until:** {{valid_until}}

---

## PREPARED FOR

{{client_name}}
{{client_company}}
{{client_address}}

## PREPARED BY

{{your_name}}
{{your_company}}
{{your_address}}
{{your_contact}}

---

## EXECUTIVE SUMMARY

{{executive_summary}}

---

## SCOPE OF WORK

### Project Objectives
{{project_objectives}}

### Deliverables
{{deliverables}}

### Timeline
| Phase | Description | Duration | Start Date |
|-------|-------------|----------|------------|
{{timeline_phases}}

---

## INVESTMENT

### Pricing Breakdown
{{pricing_breakdown}}

**Total Investment:** {{total_amount}}
{{payment_terms}}

---

## ASSUMPTIONS & DEPENDENCIES

{{assumptions}}

---

## NEXT STEPS

1. Review this proposal
2. Provide feedback or approval
3. Sign and return with deposit
4. Project kickoff

---

## ACCEPTANCE

**Client Signature:** _________________________ **Date:** ____________

**Authorized Signatory:** ______________________ **Date:** ____________

---

*Prepared by {{your_company}} | {{your_website}}*

Template 2: Professional Quote

# PRICE QUOTE

**Quote Number:** {{quote_number}}
**Date:** {{date}}
**Expiration:** {{expiration_date}}

---

QUOTED TO:
{{client_name}}
{{client_company}}
{{client_address}}

---

## QUOTED SERVICES

| Item | Description | Quantity | Unit Price | Total |
|------|-------------|----------|------------|-------|
{{line_items}}

**Subtotal:** {{subtotal}}
{{tax_line}}
**TOTAL:** {{total_amount}}

---

## INCLUDED SERVICES

{{included_services}}

---

## EXCLUSIONS

{{exclusions}}

---

## PAYMENT TERMS

{{payment_terms}}

---

## ACCEPTANCE

**Quote Accepted By:** _________________________ **Date:** ____________

**Signature:** _________________________________

---

*Quote valid until {{expiration_date}} | {{your_company}}*

Template 3: Invoice

# INVOICE

**Invoice Number:** {{invoice_number}}
**Invoice Date:** {{invoice_date}}
**Due Date:** {{due_date}}

---

FROM:
{{your_name}}
{{your_company}}
{{your_address}}
{{your_email}}

BILL TO:
{{client_name}}
{{client_company}}
{{client_address}}

---

## INVOICE DETAILS

| Description | Quantity | Rate | Amount |
|-------------|----------|------|--------|
{{invoice_items}}

---

| | |
|---|---:|
| Subtotal | {{subtotal}} |
| {{tax_name}} ({{tax_rate}}%) | {{tax_amount}} |
| **TOTAL DUE** | **{{total_due}}** |

---

## PAYMENT INFORMATION

{{payment_instructions}}

**Payment Methods:** {{payment_methods}}

---

## NOTES

{{notes}}

---

## PAST DUE NOTICE

Please remit payment by {{due_date}}. Late payments subject to {{late_fee}}.

---

*Thank you for your business! | {{your_company}}*

Template 4: Service Agreement Contract

# SERVICE AGREEMENT

**Agreement Number:** {{agreement_number}}
**Effective Date:** {{effective_date}}

---

## PARTIES

**SERVICE PROVIDER:**
{{provider_name}}
{{provider_company}}
{{provider_address}}

**CLIENT:**
{{client_name}}
{{client_company}}
{{client_address}}

---

## 1. SERVICES

The Provider agrees to perform the following services:

{{scope_of_services}}

---

## 2. TERM

This Agreement shall commence on {{effective_date}} and continue until {{termination_date}}, unless terminated earlier in accordance with this Agreement.

---

## 3. COMPENSATION

**Fee Structure:** {{fee_structure}}
**Payment Schedule:** {{payment_schedule}}
**Expenses:** {{expense_policy}}

---

## 4. DELIVERABLES

{{deliverables_list}}

---

## 5. INTELLECTUAL PROPERTY

{{ip_ownership}}

---

## 6. CONFIDENTIALITY

{{confidentiality_clause}}

---

## 7. WARRANTIES

{{warranties}}

---

## 8. LIMITATION OF LIABILITY

{{limitation_of_liability}}

---

## 9. TERMINATION

{{termination_clause}}

---

## 10. GOVERNING LAW

{{jurisdiction}}

---

## SIGNATURES

**SERVICE PROVIDER:**

Signature: _________________________ Date: ____________

Print Name: ________________________
Title: ___________________________

**CLIENT:**

Signature: _________________________ Date: ____________

Print Name: ________________________
Title: ___________________________

---

*This Agreement constitutes the entire understanding between the parties. | {{your_company}}*

Template 5: Non-Disclosure Agreement (NDA)

# NON-DISCLOSURE AGREEMENT

**NDA Number:** {{nda_number}}
**Effective Date:** {{effective_date}}

---

## PARTIES

**DISCLOSING PARTY:**
{{disclosing_name}}
{{disclosing_address}}

**RECEIVING PARTY:**
{{receiving_name}}
{{receiving_address}}

---

## 1. DEFINITIONS

**"Confidential Information"** means any and all information or data disclosed by either party, whether orally, in writing, or by inspection of tangible objects, that is designated as confidential or that reasonably should be understood to be confidential.

---

## 2. OBLIGATIONS

The Receiving Party agrees to:
a) Hold the Disclosing Party's Confidential Information in strict confidence
b) Not disclose Confidential Information to any third parties
c) Use Confidential Information solely for {{permitted_purpose}}
d) Protect Confidential Information using at least the same degree of care used to protect its own confidential information

---

## 3. EXCLUSIONS

This Agreement does not apply to information that:
a) Is or becomes publicly available through no fault of the Receiving Party
b) Was rightfully in the Receiving Party's possession prior to disclosure
c) Is independently developed by the Receiving Party
d) Is rightfully obtained from a third party without restriction

---

## 4. TERM

This Agreement shall remain in effect for {{term_years}} years from the Effective Date.

---

## 5. RETURN OF INFORMATION

Upon termination or request, Receiving Party shall return or destroy all Confidential Information.

---

## 6. REMEDIES

The parties acknowledge that breach of this Agreement may cause irreparable harm for which monetary damages may be inadequate.

---

## 7. GOVERNING LAW

{{jurisdiction}}

---

## SIGNATURES

**DISCLOSING PARTY:**

Signature: _________________________ Date: ____________

Print Name: ________________________

**RECEIVING PARTY:**

Signature: _________________________ Date: ____________

Print Name: ________________________

---

*Executed as of the Effective Date | {{your_company}}*

Template 6: Statement of Work (SOW)

# STATEMENT OF WORK

**SOW Number:** {{sow_number}}
**Project Name:** {{project_name}}
**Date:** {{date}}

---

## 1. PROJECT OVERVIEW

{{project_overview}}

---

## 2. SCOPE OF WORK

### In Scope
{{in_scope}}

### Out of Scope
{{out_of_scope}}

---

## 3. DELIVERABLES

| # | Deliverable | Acceptance Criteria | Due Date |
|---|-------------|---------------------|----------|
{{deliverables_table}}

---

## 4. TIMELINE

{{project_timeline}}

---

## 5. RESOURCES & RESPONSIBILITIES

### Client Responsibilities
{{client_responsibilities}}

### Provider Responsibilities
{{provider_responsibilities}}

---

## 6. CHANGE MANAGEMENT

{{change_management_process}}

---

## 7. ACCEPTANCE CRITERIA

{{acceptance_criteria}}

---

## 8. BUDGET

{{budget_breakdown}}

**Total Budget:** {{total_budget}}

---

## APPROVAL

**Client Representative:**

Signature: _________________________ Date: ____________

Print Name: ________________________

**Provider Representative:**

Signature: _________________________ Date: ____________

Print Name: ________________________

---

*Approved and Accepted | {{your_company}}*

Template 7: Follow-Up Email Template

# FOLLOW-UP EMAIL

**Subject:** {{subject_line}}

---

Dear {{recipient_name}},

{{opening_body}}

{{main_content}}

{{call_to_action}}

Best regards,

{{your_name}}
{{your_title}}
{{your_company}}
{{your_contact}}

Customizable Variables Reference

Variable	Description	Example
`{{client_name}}`	Client's full name	John Smith
`{{client_company}}`	Client's company	Acme Corporation
`{{your_company}}`	Your company name	Professional Services LLC
`{{date}}`	Current date	January 15, 2024
`{{invoice_number}}`	Unique invoice ID	INV-2024-001
`{{total_amount}}`	Total financial amount	$5,000.00
`{{payment_terms}}`	Payment conditions	Net 30
`{{jurisdiction}}`	Legal jurisdiction	State of Delaware

Usage Examples

Example 1: Generate a Proposal

"Create a proposal for Acme Corp for website redesign services, $12,000, 6-week timeline"

Example 2: Generate an Invoice

"Generate invoice for Project Alpha, $5,000, due in 30 days"

Example 3: Generate an NDA

"Draft mutual NDA with Beta Industries for partnership discussions"

Quality Checklist

Before presenting any document, verify:

All variables populated with actual data
Dates are current and logical
Financial figures are consistent
Contact information is accurate
Tone matches industry defaults
Legal clauses reviewed (if critical)
Signature blocks included where needed
Formatting is clean and consistent

Notes

Always confirm critical financial figures with the user before finalizing
For legally binding contracts, recommend professional legal review
Store generated document templates in user workspace for reference
Use consistent numbering systems across documents

Skill Version 1.0.0 | Business Document Generator | ∆⁰