Flatnotes + Tasks.md + GitHub Audit

Use this skill when Brandon asks to audit the Flatnotes/Tasks.md system for accuracy and ensure it’s up to date, using GitHub as the source of truth.

Quick start

Run the bundled auditor (report-only):

node skills/flatnotes-tasksmd-github-audit/scripts/audit.mjs --since-days 30 --write

Outputs:

• Markdown report: tmp/flatnotes-tasksmd-audit.md
• JSON report: tmp/flatnotes-tasksmd-audit.json

If gh is not authenticated, the audit still runs but GitHub checks will be marked as SKIPPED_GITHUB.

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Data sources (defaults)

• Tasks.md root: /home/ds/.config/appdata/tasksmd/tasks
• Flatnotes root: /home/ds/.config/appdata/flatnotes/data
• Flatnotes “system notes” mirror in workspace: notes/resources/flatnotes-system/

Override via env vars:

• TASKS_ROOT
• FLATNOTES_ROOT

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Audit goals (what “accurate” means)

A) Board hygiene (Tasks.md)

• Global lanes exist: 00 Inbox, 05 Backlog, 10 Next, 20 Doing, 30 Blocked, 40 Waiting, 90 Done.
• Lane rule preference: prio-p2 lives in 05 Backlog by default (no prio-p2 in 10 Next).
• Doing WIP ≤ 3 (preference).
• Cards should be consistently formatted (Outcome/Steps) and tagged (proj/prio/eff/type).
• Blocked cards include Unblock:.
• Project cards include a Flatnotes pointer (Flatnotes: ...).

B) Project completeness (Flatnotes)

For each active project in SYS Workspace - Project Registry:

• Required project notes exist:
  • PJT <slug> - 00 Overview
  • PJT <slug> - 10 Research
  • PJT <slug> - 20 Plan
  • PJT <slug> - 90 Log
• Hub note has:
  • Current status (1–3 bullets)
  • Links section with repo + Tasks filter
  • Decisions section linking relevant ADR(s)

C) GitHub truth reconciliation (GitHub = source of truth)

For each project repo in the registry:

• Open PRs should have a corresponding Tasks card (Doing/Next/Blocked/Waiting) OR an explicit reason why not.
• Recently merged PRs should be reflected somewhere:
  • preferably a short note in the project log (PJT <slug> - 90 Log) + hub status update, or
  • a Done card with PR link.
  • (Audit treats either as reconciled; it may warn if a merged PR is only on a Done card but missing from the log.)
• Done cards should ideally include a PR link when work was shipped via PR.

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Workflow (recommended)

1. Parse registry

   • Read SYS Workspace - Project Registry from Flatnotes.
   • Extract: slug, status, Tasks tag, GitHub repo URL.

2. Scan Tasks.md

   • Index cards by lane and by proj-* tag.
   • Flag lane rule violations (prio-p2 in Next, etc.).
   • Flag cards missing Flatnotes pointer.

3. Scan Flatnotes

   • Check required project notes exist.
   • Check hub Decisions section links ADR notes.

4. GitHub cross-check

   • Use gh:
     • gh pr list --state open --json ...
     • gh pr list --state merged --search "merged:>=<date>" --json ... (or equivalent)
   • Try to match PRs ↔ Tasks cards using:
     • PR URL in card content
     • PR number
     • Title substring heuristic

5. Report

   • Output: summary + per-project drift list + fix plan.

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Applying fixes (guardrails)

Default is report-only.

If Brandon explicitly asks to apply fixes:

• Safe auto-fixes allowed:
  • create missing Flatnotes notes (10 Research, etc.) using existing templates
  • add missing ADR links to hub Decisions section
  • move prio-p2 from Next → Backlog
  • add missing Flatnotes pointers to Tasks cards
• Anything that renames files or deletes content: ask first.

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Bundled code

• scripts/audit.mjs — generates the report (Markdown + JSON). If needed, patch it rather than rewriting.