Voice Memo Sync

Sync, transcribe, and intelligently organize voice memos, audio/video files, and URLs. 同步、转录、智能整理语音备忘录、音视频文件和视频链接。

Intelligent voice/video transcription and organization system.
智能语音/视频转录与整理系统。

---

Quick Start / 快速开始

# Run installation script / 运行安装脚本
cd ~/.openclaw/workspace/skills/voice-memo-sync
./scripts/install.sh

What it does / 安装内容:

1. Creates data directory memory/voice-memos/ / 创建数据目录
2. Creates config file config/voice-memo-sync.yaml / 创建配置文件
3. Creates Apple Notes folder "Voice Memos" / 创建 Apple Notes 文件夹
4. Checks dependencies and prompts installation / 检查依赖并提示安装

---

When to Use / 何时使用

✅ USE this skill when user:

• Sends voice/audio/video files / 发送语音/音频/视频文件
• Sends YouTube/Bilibili URLs / 发送 YouTube/B站 链接
• Sends transcript text files / 发送转录文本文件
• Says "sync voice memos", "process recording", "organize this video"
• 说「同步语音备忘录」「处理录音」「整理这个视频」

❌ DO NOT use when:

• User just wants to play audio/video / 用户只想播放音视频
• User asks about music/podcasts without transcription needs / 询问音乐/播客但不需要转录

---

Supported Formats / 支持格式

⚡ Metal GPU Acceleration (NEW)

On Apple Silicon, whisper-cpp provides 15-20x faster transcription:

Audio	CPU (openai-whisper)	Metal GPU (whisper-cpp)
5 min	~5 min	~20 sec
30 min	~30 min	~2 min
60 min	~60 min	~4 min

# Install for Metal acceleration (recommended)
brew install whisper-cpp

The skill auto-detects and uses Metal when available.

Type / 类型	Formats / 格式	Processing / 处理方式
Voice Memos	.qta, .m4a	Apple native (QTA metadata) → Whisper fallback
Audio	.mp3, .wav, .aac, .flac	Whisper local transcription
Video	.mp4, .mov, .mkv, .webm	ffmpeg extract → Whisper
YouTube	URL	summarize CLI → yt-dlp fallback
Bilibili	URL	yt-dlp download → Whisper
Text	.txt, .md	Direct read, skip transcription
Documents	.doc, .docx	textutil convert → process
Structured	.json, .csv	Parse and extract text
iCloud	Configured paths	Scheduled sync

---

Processing Pipeline / 处理流程

Input (File/URL/Text)
        │
        ▼
┌─────────────────────────────────────┐
│     1. Source Detection            │
│     来源识别                        │
│  Voice Memo / URL / File / Text    │
└─────────────────┬───────────────────┘
                  │
                  ▼
┌─────────────────────────────────────┐
│     2. Save Source Metadata        │
│     保存源信息                      │
│  → memory/voice-memos/sources/     │
└─────────────────┬───────────────────┘
                  │
                  ▼
┌─────────────────────────────────────┐
│     3. Transcription               │
│     转录提取                        │
│  Priority: Apple > Text > summarize│
│           > Whisper-local > API    │
└─────────────────┬───────────────────┘
                  │
                  ▼
┌─────────────────────────────────────┐
│     4. Save Raw Transcript         │
│     保存原始转录                    │
│  → memory/voice-memos/transcripts/ │
└─────────────────┬───────────────────┘
                  │
                  ▼
┌─────────────────────────────────────┐
│     5. LLM Deep Processing         │
│     LLM深度整理                     │
│  • Read USER.md & MEMORY.md        │
│  • Clean up spoken language        │
│  • Extract key points & insights   │
│  • Identify TODOs & connections    │
└─────────────────┬───────────────────┘
                  │
                  ▼
┌─────────────────────────────────────┐
│     6. Save Processed Result       │
│     保存处理结果                    │
│  → memory/voice-memos/processed/   │
└─────────────────┬───────────────────┘
                  │
          ┌───────┴───────┐
          ▼               ▼
┌─────────────────┐ ┌─────────────────┐
│ 7a. Apple Notes │ │ 7b. Reminders  │
│ Structured note │ │ Create TODOs   │
│ with #hashtags  │ │ 创建提醒       │
└────────┬────────┘ └────────┬───────┘
         │                   │
         └─────────┬─────────┘
                   ▼
┌─────────────────────────────────────┐
│     8. Update Index                │
│     更新索引                        │
│  → memory/voice-memos/INDEX.md     │
└─────────────────────────────────────┘

---

Data Structure / 数据结构

memory/voice-memos/           # All data, searchable via memory_search
├── INDEX.md                  # Processing records index / 处理记录索引
├── sources/                  # Original file metadata / 原始文件元数据
│   └── YYYY-MM-DD_xxx.json
├── transcripts/              # Raw transcripts / 原始转录文本
│   └── YYYY-MM-DD_source_title.md
├── processed/                # LLM processed content / LLM处理后内容
│   └── YYYY-MM-DD_source_title.md
└── synced/                   # Sync records / 同步记录
    └── YYYY-MM-DD_source_title.json

---

Apple Notes Output Format / 输出格式

The skill reads USER.md, SOUL.md, and MEMORY.md to provide personalized analysis:

• Deep insights tailored to user's research/work focus
• Connections to active projects and ongoing interests
• Actionable recommendations based on user's decision style
• Critical thinking that challenges assumptions

处理时会读取 USER.md、SOUL.md 和 MEMORY.md 提供个性化分析：

• 结合用户研究/工作重点的深度洞察
• 与活跃项目和持续关注领域的关联
• 基于用户决策风格的行动建议
• 挑战假设的批判性思考

🎙️ [Auto-generated Title / 智能生成的标题]

📅 Date | ⏱️ Duration | 👤 Source
🏷️ #tag1 #tag2 #tag3

━━━━━━━━━━━━━━━━━━━━━━

📌 Summary / 核心摘要
[One paragraph summarizing the content]

🎯 Key Points / 关键要点
• Point 1
• Point 2
• Point 3

💡 Deep Analysis & Reflection (For User) / 深度分析与反思
[Personalized analysis connecting to user's:
 - Current research directions (from MEMORY.md)
 - Active projects and interests (from USER.md)
 - Decision-making style and preferences
 - Critical counter-arguments and blind spots]

📋 Action Items / 行动建议
☐ Research: [specific to user's academic work]
☐ Business: [relevant to startup/investment focus]
☐ Content: [ideas for courses/articles]

🔗 Related Connections / 相关联系
• Connection to [project/memory]
• Recommended reading/research

💬 Notable Quotes / 金句摘录
• "Quote 1"
• "Quote 2"

━━━━━━━━━━━━━━━━━━━━━━

📝 Original Transcript (Cleaned) / 原始转录（已整理）
[Full transcript text, cleaned up from spoken language / 完整转录，已整理口语表达]

---

QTA File Format / QTA文件格式 (Technical Reference)

Apple Voice Memos on iOS/macOS 14+ uses .qta (QuickTime Audio) files that embed native transcription directly in the file metadata.

Structure

QTA File
├── ftyp (file type marker: "qt  ")
├── wide (extended marker)
├── mdat (audio data, typically 90%+ of file size)
└── moov (metadata container)
    ├── mvhd (movie header)
    └── trak (one or more tracks)
        ├── tkhd (track header)
        ├── mdia (media data)
        └── meta (metadata - TRANSCRIPTION HERE!)
            ├── hdlr (handler: "mdta")
            ├── keys (key list: "com.apple.VoiceMemos.tsrp")
            └── ilst (data list)
                └── data (JSON transcription payload)

Transcription JSON Format

{
  "locale": {"identifier": "zh-Hans_GB", "current": 1},
  "attributedString": {
    "runs": ["字",0,"符",1,"转",2,"录",3,...],
    "attributeTable": [
      {"timeRange": [0.0, 0.5]},
      {"timeRange": [0.5, 0.8]},
      ...
    ]
  }
}

Key Points:

• runs array alternates: [text, index, text, index, ...]
• attributeTable provides timestamps for each character
• JSON is embedded raw in the ilst/data atom
• Use extract-apple-transcript.py to reliably extract

Extraction Script

# Extract plain text
python3 scripts/extract-apple-transcript.py recording.qta

# Extract with metadata (JSON output)
python3 scripts/extract-apple-transcript.py recording.qta --json

# Extract with timestamps
python3 scripts/extract-apple-transcript.py recording.qta --json --with-timestamps

Common Issues

Issue	Cause	Solution
"未找到转录数据"	Recording still processing	Wait 1-2 min, or use Whisper
"转录标记存在但数据不完整"	Partial transcription	Use Whisper fallback
JSON parse error	Corrupted file	Try Whisper transcription

---

Location / 位置: ~/.openclaw/workspace/config/voice-memo-sync.yaml

sources:
  voice_memos:
    enabled: true
    path: "~/Library/Group Containers/group.com.apple.VoiceMemos.shared/Recordings/"
  icloud:
    enabled: true
    paths:
      - "~/Library/Mobile Documents/com~apple~CloudDocs/Recordings"
      - "~/Library/Mobile Documents/com~apple~CloudDocs/Meeting Recordings"
    watch_patterns: ["*.m4a", "*.mp3", "*.mp4", "*.wav", "*.mov"]

transcription:
  # Priority order / 优先级顺序
  priority: ["apple", "text", "summarize", "whisper-local"]
  whisper_model: "small"  # tiny/small/medium/large
  language: "auto"        # auto/zh/en/ja/ko/...

notes:
  folder: "Voice Memos"   # Apple Notes folder name
  include_quotes: true
  include_original: true

reminders:
  enabled: true
  list: "Reminders"
  auto_create: true

---

Scripts / 脚本

Script	Purpose / 用途	Usage / 用法
install.sh	Initialize setup	./install.sh
process.sh	Unified processing	./process.sh <input>
extract-apple-transcript.py	Extract Apple native transcription	python3 extract-apple-transcript.py <file>
create-apple-note.sh	Create Apple Notes	./create-apple-note.sh <title> <content>
sync-icloud-recordings.sh	Sync iCloud directory	./sync-icloud-recordings.sh

---

Agent Processing Guide / Agent处理指南

When user sends audio/video or URL, follow these steps:
当用户发送音视频或URL时，按以下步骤处理：

Step 1: Detect Input Type / 识别输入类型

YouTube URL      → summarize extract
Bilibili URL     → yt-dlp download + whisper
.qta/.m4a        → Apple transcript extraction
Other audio/video → whisper transcription
.txt/.md file    → direct read
.doc/.docx       → textutil convert

Step 2: Save Source Info / 保存源信息

# Record to memory/voice-memos/sources/
echo '{"input":"...", "type":"...", "date":"YYYY-MM-DD"}' > sources/xxx.json

Step 3: Get/Save Transcript / 获取保存转录

# Save to memory/voice-memos/transcripts/YYYY-MM-DD_source_title.md
# Include: source info + full raw transcript

Step 4: LLM Deep Processing / LLM深度整理

Read USER.md and MEMORY.md, combining user context.

**MODE SELECTION (Auto-detect or Manual Override) / 模式选择:**

┌─────────────────────────────────────────────────────────────────┐
│  Mode A: Solo Memo (Default) / 短语音                           │
│  Trigger: < 5 min, single speaker, casual                       │
│  Output: Clean text + Key points + TODOs + Connections          │
└─────────────────────────────────────────────────────────────────┘

┌─────────────────────────────────────────────────────────────────┐
│  Mode B: Deep Meeting / 深度会议                                │
│  Trigger: 15-60 min, multi-speaker with labels                  │
│  Output:                                                        │
│    1. Executive Summary (1 paragraph)                           │
│    2. Chronological Detail by time blocks                       │
│    3. Debate Flow (who said what, conflicts)                    │
│    4. Decision Matrix (Issue → Decision → Rationale)            │
│    5. Action Items with owners                                  │
│    6. Vital Quotes (preserve Voice)                             │
└─────────────────────────────────────────────────────────────────┘

┌─────────────────────────────────────────────────────────────────┐
│  Mode C: Lecture / Talk / 讲座模式 (NEW)                        │
│  Trigger: Single speaker, 30min-3hr, structured presentation    │
│  Output:                                                        │
│    1. Executive Summary (1 paragraph)                           │
│    2. **Argument Structure (论点层级)**:                        │
│       - Core Thesis (核心论点)                                  │
│       - Supporting Arguments (分论点 1, 2, 3...)                │
│       - Key Evidence/Examples for each argument                 │
│       - Counter-arguments addressed (if any)                    │
│    3. Key Definitions (关键定义/概念)                           │
│    4. Notable Quotes (金句, with timestamps if available)       │
│    5. Connections to User's Work (个人关联)                     │
│    6. Questions Raised / Gaps (讲座未解决的问题)                │
└─────────────────────────────────────────────────────────────────┘

┌─────────────────────────────────────────────────────────────────┐
│  Mode D: Lecture + Q&A / 讲座+问答 (NEW)                        │
│  Trigger: First part monologue, second part Q&A                 │
│  Output:                                                        │
│    **Part I: Lecture Section** (use Mode C structure)           │
│    **Part II: Q&A Section**                                     │
│       - Group questions by theme/topic (not chronological)      │
│       - Format: Q1 → A1 (summary), Q2 → A2...                   │
│       - Highlight: Best Questions, Surprising Answers           │
└─────────────────────────────────────────────────────────────────┘

┌─────────────────────────────────────────────────────────────────┐
│  Mode E: Long-form No-Speaker-Label / 超长无标注会议 (NEW)      │
│  Trigger: > 90 min, NO speaker diarization (text is a blob)     │
│  Strategy:                                                      │
│    1. **Chunking**: Split into ~30min segments for processing   │
│    2. **Topic Detection**: Identify topic shift points          │
│       (Don't force time blocks; use semantic breaks)            │
│    3. **Abandon Attribution**: Don't guess who said what        │
│  Output:                                                        │
│    1. Executive Summary                                         │
│    2. **Topic Blocks** (not time blocks):                       │
│       - Topic 1: [Summary] + [Key points] + [Quotes]            │
│       - Topic 2: ...                                            │
│    3. Unresolved Issues / Open Questions                        │
│    4. Action Items (may lack owners)                            │
│    5. Full Cleaned Transcript (appended or linked)              │
└─────────────────────────────────────────────────────────────────┘

**TWO-PASS PROCESSING for Long Content (> 60 min):**
- Pass 1 (Quick Scan): Identify structure type, speaker presence, topic shifts
- Pass 2 (Deep Process): Apply appropriate mode to each segment

**OUTPUT DENSITY LEVELS (User can request):**
- Level 1: Executive Only (1 page, for busy stakeholders)
- Level 2: Structured Summary (5-10 pages, default)
- Level 3: Full Annotated Transcript (everything, with margin notes)

Step 5: Save Processed Result / 保存处理结果

# Save to memory/voice-memos/processed/YYYY-MM-DD_source_title.md

Step 6: Sync to Apple Notes (MANDATORY) / 同步到Apple Notes（必须执行）

⚠️ CRITICAL: This step is MANDATORY. Never skip it.
⚠️ 关键：此步骤必须执行，不可跳过。

⚠️ Apple Notes requires HTML format, NOT Markdown!
⚠️ Apple Notes 需要 HTML 格式，不能直接用 Markdown！

Correct workflow / 正确流程:

# 1. Convert Markdown to HTML using pandoc (REQUIRED)
pandoc /path/to/processed.md -f markdown -t html -o /tmp/note-content.html

# 2. Create note with HTML content via AppleScript
osascript <<'EOF'
set htmlContent to do shell script "cat /tmp/note-content.html"
set noteTitle to "🎙️ Note Title"

tell application "Notes"
    set folderName to "Voice Memos"
    set targetFolder to missing value
    
    repeat with f in folders
        if name of f is folderName then
            set targetFolder to f
            exit repeat
        end if
    end repeat
    
    if targetFolder is missing value then
        make new folder with properties {name:folderName}
        delay 1
        set targetFolder to folder folderName
    end if
    
    tell targetFolder
        make new note with properties {name:noteTitle, body:htmlContent}
    end tell
end tell
EOF

Common mistakes to avoid / 常见错误:

• ❌ Writing raw Markdown to Apple Notes → 乱码/格式错误
• ❌ Using memo notes -a interactively → 无法自动化
• ❌ Skipping this step entirely → 其他设备看不到
• ✅ Always convert MD → HTML via pandoc first
• ✅ Always verify the note was created successfully

Step 7: Create Reminders / 创建提醒

remindctl add --title "TODO" --list "Reminders" --due "YYYY-MM-DD"

Step 8: Update INDEX.md / 更新索引

# Append record to memory/voice-memos/INDEX.md

---

Privacy / 隐私说明

⚠️ Privacy-First Design:

• All transcription runs locally by default / 所有转录默认在本地完成
• Apple native transcripts extracted from local files / Apple原生转录从本地文件提取
• Whisper runs locally / Whisper在本地运行
• No data sent to external servers (unless user explicitly configures external API)
• User data stored only in local memory directory

---

Troubleshooting / 故障排除

Whisper not found

brew install openai-whisper

yt-dlp download fails

# Update yt-dlp
brew upgrade yt-dlp

# Or use proxy
export ALL_PROXY=http://127.0.0.1:7890

Apple Notes folder not created

# Manually create via AppleScript
osascript -e 'tell application "Notes" to tell account "iCloud" to make new folder with properties {name:"Voice Memos"}'

Transcription quality issues

# Use larger model for better accuracy
# Edit config: whisper_model: "medium" or "large"

---

Changelog / 更新日志

v1.6.1 (2026-03-09)

• CRITICAL FIX: Apple Notes sync step marked as MANDATORY (不可跳过).
• FORMAT FIX: Explicit requirement to convert Markdown → HTML via pandoc before syncing.
• Added complete AppleScript template with folder creation.
• Common mistakes checklist to prevent format issues.

v1.6.0 (2026-03-09)

• QTA Format Documentation: Added detailed technical reference for Apple's QTA file format.
• Enhanced extract-apple-transcript.py v1.1: Improved JSON boundary detection, better error diagnostics, timestamp extraction support.
• Added --with-timestamps option for detailed time-aligned output.
• Better handling of large files (>100MB).

v1.5.0 (2026-03-09)

• Added Mode C: Lecture/Talk (single speaker, argument structure extraction).
• Added Mode D: Lecture + Q&A (hybrid processing).
• Added Mode E: Long-form No-Speaker-Label (> 90min, topic-based chunking).
• Introduced Two-Pass Processing for content > 60 min.
• Added Output Density Levels (Executive / Structured / Full Annotated).

v1.4.0 (2026-03-09)

• Introduced "Deep Meeting Mode" for content > 15min or multi-speaker.
• Preserves information density for critical discussions/interviews.
• New structure: Executive Summary + Chronological Detail + Debate Flow + Decision Matrix.
• Explicit attribution of quotes and arguments.

v1.2.0 (2026-03-08)

• Added unified processing script process.sh / 新增统一处理脚本
• Added installation script install.sh / 新增安装脚本
• Unified data storage to memory/voice-memos/ / 统一数据存储
• Added .doc/.docx/.json/.csv support / 新增文档格式支持
• Bilingual SKILL.md / 中英双语SKILL.md
• Improved INDEX.md auto-update / 完善索引自动更新

v1.1.0 (2026-03-08)

• Added iCloud directory sync / 新增iCloud目录同步
• Added YouTube/Bilibili support / 新增YouTube/B站支持
• Added text file processing / 新增文本文件处理

v1.0.0 (2026-03-08)

• Initial release / 初始版本
• Apple Voice Memos transcription / Apple语音备忘录转录
• Apple Notes sync / Apple Notes同步