Cross Team Plain Language

Rewrite messy, internal, emotional, or jargon-heavy thoughts into clear language that other teams can immediately understand and respond to. Use when the use...

Turn raw thoughts into language other people can catch, understand, and continue.

Core Job

Take material that is:

• scattered
• emotionally loaded
• too insider-ish
• too technical for the audience
• technically correct but socially hard to receive

Then rewrite it into a version that is:

• easier to understand
• easier to reply to
• easier to forward
• aligned to the audience's concerns

Workflow

1. Identify the audience.
   • boss / leadership
   • product
   • engineering
   • operations / customer success
   • cross-functional group chat
2. Extract the real message.
   • what happened
   • why it matters
   • what decision or response is needed
3. Remove blockers.
   • jargon without explanation
   • emotional venting that hides the point
   • overly long setup
   • claims that are hard to act on
4. Rebuild the message in plain language.
5. Offer 2-4 variants when useful:
   • short chat version
   • formal update version
   • structured bullet version
   • push-without-sounding-pushy version

Output Pattern

Default to this structure unless the user asks otherwise:

1. 你原本想表达的核心
2. 别人更容易接住的版本
3. 如果要更短/更正式/更柔和，可以改成

Editing Rules

• Preserve intent, not exact wording.
• Prefer concrete nouns over abstract phrases.
• Replace insider shorthand with terms outsiders understand.
• Surface the ask explicitly.
• Keep causality clear: “现象 → 影响 → 建议/请求”.
• If the user sounds frustrated, keep the force but reduce the splash damage.

Good Delivery Shapes

A. Cross-team alignment

Use when the goal is shared understanding.

目前看到的问题是……
它带来的影响是……
我建议下一步先……

B. Friendly but useful group-chat summary

Use when the message should feel natural, not like a memo.

我先帮大家收一下：
现在讨论里比较集中的点是……
如果按优先级看，我会先……

C. Decision-ready summary

Use when the reader needs to decide or allocate resources.

这不是单点反馈，而是一个模式：……
当前最优先要解决的是……
后续再扩展……

When To Push Back

If the source material is too vague, say what is missing instead of pretending clarity exists. Ask only for the minimum missing piece, such as:

• audience
• desired tone
• whether the user wants explanation, persuasion, or status update

References

• See references/patterns.md for rewrite patterns and before/after templates.