vexa

Live meeting transcription for Google Meet, Teams, and Zoom. Drop a meeting link — Vexa sends a bot that joins, records, and transcribes in real time. Get transcripts, recordings, shareable links, and post-meeting summaries. Works with any calendar workflow. Self-hostable or use Vexa Cloud.

Chat-oriented interactions

Speak directly to the user as in a natural chat. Do not output internal reasoning, plan summaries, or procedural notes ("I need to...", "According to the skill...", "I will inform..."). Reply with only what you would say to the user — conversational, warm, and to the point.

Plain text formatting for meeting chat

When sending messages to meeting chat (Google Meet, Teams, etc.), always use plain text — no markdown. These chat surfaces do not render markdown, so asterisks, hash headers, backticks, and bullet dashes appear as ugly raw characters. Use line breaks and spacing for structure instead.

Use the bundled CLI:

• node skills/vexa/scripts/vexa.mjs ...
• node skills/vexa/scripts/onboard.mjs ...
• node skills/vexa/scripts/ingest.mjs ...
• node skills/vexa/scripts/audit.mjs

Environment

Set for the OpenClaw process (or shell):

• VEXA_API_KEY (required)
• VEXA_BASE_URL (optional env override — takes priority over endpoint config)

Endpoint switching (prod / local dev)

The CLI supports named endpoints stored in secrets/vexa-endpoints.json. Default endpoints: prod (https://api.cloud.vexa.ai) and local (http://localhost:8000).

• List endpoints & active env: node skills/vexa/scripts/vexa.mjs env:list
• Switch to local dev: node skills/vexa/scripts/vexa.mjs env:use local
• Switch to prod: node skills/vexa/scripts/vexa.mjs env:use prod
• Add custom endpoint: node skills/vexa/scripts/vexa.mjs env:set staging --url https://staging.vexa.ai
• Remove endpoint: node skills/vexa/scripts/vexa.mjs env:remove staging

Priority: VEXA_BASE_URL env var > vexa-endpoints.json active endpoint > default prod URL.

Secrets-first check (before any onboarding)

Always check first: node skills/vexa/scripts/onboard.mjs --check-secrets

• If output is {"secrets_ok": true} → secrets exist. Skip onboarding. Use normal flows.
• If output is {"secrets_ok": false} → run onboarding. Load references/onboarding-flow.md.

Webhook — proactive setup: Whenever secrets exist and you're working with Vexa, run node skills/vexa/scripts/onboard.mjs --check-webhook. If webhook_configured is false, advise adding the vexa mapping (see references/webhook-setup.md). For onboarding-only details (webhook requirements, pipeline validation, mock webhook), load references/onboarding-flow.md.

When secrets are missing: Ask them to get their key from https://vexa.ai/dashboard/api-keys and paste it in chat — you write it to skills/vexa/secrets/vexa.env. Alternatively, share the path and format so they can add it manually (better for security if they prefer not to paste the key).

Secrets location: skills/vexa/secrets/ holds env files and vexa-state.json. This dir is gitignored. When publishing the skill to ClawHub, ensure secrets/ is excluded.

Per-endpoint API keys: The CLI supports separate env files per endpoint: vexa-prod.env, vexa-local.env, etc. When switching endpoints with env:use, the matching vexa-<name>.env is loaded automatically. Falls back to vexa.env if no endpoint-specific file exists.

Non-interactive (for scripting): onboard.mjs --api_key <key> --persist yes --meeting_url "<url>" --language en --wait_seconds 60 --poll_every_seconds 10

Quick workflows

1) User drops a meeting link → send bot

• After successfully sending the bot, proactively run --check-webhook. If not configured, offer to set it up so finished meetings auto-trigger reports.
• Parse/normalize link (or pass explicit ID):
  • node skills/vexa/scripts/vexa.mjs parse:meeting-url --meeting_url "https://meet.google.com/abc-defg-hij"
• Start bot directly from URL:
  • node skills/vexa/scripts/vexa.mjs bots:start --meeting_url "https://meet.google.com/abc-defg-hij" --bot_name "Claw" --language en
  • node skills/vexa/scripts/vexa.mjs bots:start --meeting_url "https://teams.live.com/meet/9387167464734?p=qxJanYOcdjN4d6UlGa" --bot_name "Claw" --language en

2) Start bot from calendar meeting links

If a calendar tool/skill is available (for example gog):

1. Fetch upcoming events.
2. Extract meeting links (Google Meet/Teams).
3. For each selected event, call bots:start --meeting_url ....
4. Optionally save event title into Vexa metadata:
   • meetings:update --name "<calendar title>" --notes "source: calendar"

3) Read transcript during meeting or after meeting

• Poll current transcript:
  • node skills/vexa/scripts/vexa.mjs transcripts:get --platform google_meet --native_meeting_id abc-defg-hij
• For near real-time streaming, use Vexa WebSocket API (see references/user-api-guide-notes.md for endpoints and notes).
• After transcript is available, summarize and store key updates.

4) Stop bot

• node skills/vexa/scripts/vexa.mjs bots:stop --meeting_url "<url>"

5) Create meeting report (after meeting finished)

After stopping the bot (or once the meeting has ended and transcript is finalized), create a basic meeting report:

• node skills/vexa/scripts/vexa.mjs report --meeting_url "https://meet.google.com/abc-defg-hij"
• or node skills/vexa/scripts/ingest.mjs --meeting_url "<url>"

Writes to memory/meetings/YYYY-MM-DD-<slug>.md with: meeting info, summary placeholders, key decisions, action items, and full transcript.

6) Get or update the Ultravox voice agent system prompt

The voice agent system prompt controls how the Vexa bot behaves in meetings (personality, language, what it does when triggered). It is stored per-user and applied when the next bot starts.

• Get current prompt (null = using service default):
  • node skills/vexa/scripts/vexa.mjs voice-agent:config:get
• Set a custom prompt:
  • node skills/vexa/scripts/vexa.mjs voice-agent:config:set --prompt "You are Vexa, a concise meeting assistant..."
• Reset to service default:
  • node skills/vexa/scripts/vexa.mjs voice-agent:config:reset

Note: The updated prompt takes effect on the next bot started — it does not affect bots already in a meeting.

Core commands

• Bot status:
  • node skills/vexa/scripts/vexa.mjs bots:status
• Request bot (explicit fields):
  • node skills/vexa/scripts/vexa.mjs bots:start --platform google_meet --native_meeting_id abc-defg-hij --bot_name "Claw" --language en
• Update active bot language:
  • node skills/vexa/scripts/vexa.mjs bots:config:update --platform google_meet --native_meeting_id abc-defg-hij --language es
• List meetings:
  • node skills/vexa/scripts/vexa.mjs meetings:list
• Update metadata (title/participants/languages/notes):
  • node skills/vexa/scripts/vexa.mjs meetings:update --platform google_meet --native_meeting_id abc-defg-hij --name "Weekly Product Sync" --participants "Alice,Bob" --languages "en" --notes "Action items captured"
• Generate share URL:
  • node skills/vexa/scripts/vexa.mjs transcripts:share --platform google_meet --native_meeting_id abc-defg-hij --ttl_seconds 3600
• Set Vexa user webhook URL:
  • node skills/vexa/scripts/vexa.mjs user:webhook:set --webhook_url https://your-public-url/hooks/vexa

Recordings

• List recordings:
  • node skills/vexa/scripts/vexa.mjs recordings:list [--limit 50] [--offset 0] [--meeting_id <db_id>]
• Get a single recording:
  • node skills/vexa/scripts/vexa.mjs recordings:get <recording_id>
• Delete a recording (destructive):
  • node skills/vexa/scripts/vexa.mjs recordings:delete <recording_id> --confirm DELETE
• Get download URL for a media file:
  • node skills/vexa/scripts/vexa.mjs recordings:download <recording_id> <media_file_id>
• Get recording config:
  • node skills/vexa/scripts/vexa.mjs recordings:config:get
• Update recording config:
  • node skills/vexa/scripts/vexa.mjs recordings:config:update --enabled true --capture_modes audio,video

Meeting bundle (post-meeting)

Get everything about a meeting in one call — transcript, recordings, share link:

• node skills/vexa/scripts/vexa.mjs meetings:bundle --meeting_url "https://meet.google.com/abc-defg-hij"
• node skills/vexa/scripts/vexa.mjs meetings:bundle --platform zoom --native_meeting_id 1234567890

Options:

• --segments — include transcript segments (omitted by default to keep output small)
• --no-share — skip creating a share link
• --no-recordings — skip recordings metadata
• --download-urls — resolve download URLs for each recording media file
• --ttl_seconds 3600 — share link TTL

Webhook (meeting finished → report)

When Vexa sends a "meeting finished" webhook, the transform (scripts/vexa-transform.mjs) instructs the agent to create a report. See references/webhook-setup.md for hooks mapping config. Requires hooks.transformsDir = workspace root and transform.module = skills/vexa/scripts/vexa-transform.mjs.

OpenClaw ingestion helpers

• Create basic meeting report (meeting info, transcript, placeholders for summary/decisions/actions):
  • node skills/vexa/scripts/vexa.mjs report --meeting_url "<url>"
  • node skills/vexa/scripts/ingest.mjs --meeting_url "<url>" (or --platform + --native_meeting_id)
• Audit meetings for likely test calls / cleanup candidates:
  • node skills/vexa/scripts/audit.mjs

Platform rules

• Supported: google_meet, teams, zoom
• Teams native_meeting_id must be numeric ID only.
• Teams bot join requires passcode (from ?p= in Teams URL).
• Zoom native_meeting_id is 10-11 digit numeric ID. Passcode (?pwd=) is optional.

Deletion safety (strict)

DELETE /meetings/{platform}/{native_meeting_id} purges transcripts and anonymizes data.

Rules:

1. Never call delete without explicit user request for that exact meeting.
2. Verify platform + native_meeting_id first.
3. Prefer non-destructive cleanup (meetings:update) whenever possible.
4. Require guard flag:
   • node skills/vexa/scripts/vexa.mjs meetings:delete --platform google_meet --native_meeting_id abc-defg-hij --confirm DELETE